Preparation Instructions for SC'11 Co-Located Workshop Papers
POSTED & REVISED ON 10/24 @ 12:45 PM EDT

Dear Accepted or Invited Author,

Thank you for participating at the WHPCF'11 workshop, and contributing to the Publication. This web page will acquaint you with the formatting and submission instructions for the FINAL VERSION of your paper and presentation, the publications and the ACM Digital Library, the required fields, and how and where to complete your signed ACM Copyright or Permission-Release forms.

Click here if you are NOT contributing a WHPCF'11 Paper or Absract be directed to your specific preparation instructions.

Please read the whole page. All ACM sponsored publications will be included in the ACM Digital Library as well as be prepared for printed and/or electronic publication. All papers for the conference must be submitted in an electronic format which conforms to ACM SIG specifications and formats. Submissions that do not conform to the ACM SIG standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.

1. Submission Deadline & Page Limits

2. Mandatory Fields and Information

Must be in Initial Caps Meaning First Letter of the Main Words Should be Capital Letters

Make sure that every author’s name is entered correctly for spelling, accents, and the fields filled in properly for each authors' first, middle, and last (surname/family) names.

Please enter the correct email address for all authors of your paper.
This is a new (mandatory) requirement for the ACM metadata and for your paper to appear in the ACM DL.

Make sure that every author’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution or corporate affiliation, as well as the specific location (city, state/provience, and country).

Authors with multiple affiliations: please enter them on the same line of the submission system and only list the main affiliation's location:
Example 1

Affiliations: Microsoft Research & University of Washington
Location City: Redmond
Location State: Washington
Location Country: USA

Example 2

Affiliations: Eindhoven University of Technology & Philips Research
Location City: Eindhoven
Location Country: Netherlands

The abstract on the submission page is a short overview of your submission. Cut and paste the abstract text from your document into this field on the submission page. The abstract on the submission page is the one that will appear in databases – please make sure that it includes the key points that you want searchers to be able to find and MATCHES the abstract on your submission word for word.

ACM Classification Sections

See the mandatory step in the red box after the References text field.
ACM Classification Keywords, General Terms, and Authors Keywords are mandatory and must match the information on the first page of your final version. If they do not match, your file will be returned to you for revision.

Primary ACM Classification Keyword: Choose your primary classification choice, this should match the first ACM classifier entered on the first page of your paper. Click here for information on the ACM Computing Classification Scheme.

General Terms: You must select one or more of the following General Terms which must match those listed in your submission.

Authors' Keywords: This section is your (author) choice of terms you would like used to index your work. They are mandatory on the submission form but NOT on the first page of your paper or note.

Additional ACM Classification Keywords (optional): Choose your additional classification choices, these should match the first ACM classifier entered on the first page of your paper. Click here for information on the ACM Computing Classification Scheme.

ACM would like to collect the references/citations used within your paper in a plain text format so this information can be used to enhance the capabilities of the ACM Digital Library (Portal).
Word Users: Please cut and paste this information into the submission page form directly from your source (.doc/docx) file, NOT from your pdf.
LaTeX Users: PLEASE DO NOT submit your BibTeX data. Instead submit the text & coding from your .bbl file created when you compile your document.

The page size for this ACM publication is US Letter Portrait (8-1/2x11 inches). US letter is a standard page size choice in most applications.

Be sure that there are no bad page or column breaks.
For example, no “widows.” A “widow” occurs when the last line of a paragraph appears separate from the paragraph at the top of the next column). If this happens, either tighten the previous column or force an additional line of text over to the next column.
Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, we suggest that you print your paper to a black/white printer (or black-white version) to be sure that the tones and screens used in your images or figures reproduce well in black and white. Your images will and may appear in color in the electronic proceedings, in color in the ACM Portal (digital library), but in grayscale in any print proceedings. Please submit as early as possible if you are able to do so. Your page limit is set by the category your submission has been selected for:

(b) Resolution & CMYK: Images should be at least 300 or 600 dpi for quality reproduction and saved as .tif images. When creating or revising your images for inclusion in your submission, please be sure you choose CMYK (and not RGB) as the color profile choice.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press application, where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format to keep the file size small, which makes it ideal for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables, or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points less than this size will not reproduce well, even if you can see them on your laser printed hardcopy -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

It is the contact or submitting author's responsibility to be sure if there are any acknowledgements that need to be included in the paper or abstract submission prior to submitting the final version (either as a title note or using the Acknowledgement section before the listing of the References). See page 4 of the ACM sample pdf.

Your final submission SHOULD NOT contain any footer or header string information at the top or bottom of each page nor any page numbering. The submissions will be paginated by the chairs in a determined order, and the page numbers will be added to the PDF during the compiling, indexing, and pagination process.

Your PDF file should be ACM Compliant. The requirements for an ACM Compliant PDF are Outlined Here.
Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper). This thumbnail image is "optional" and should be at least 72 dpi, 100 pixels wide in .jpg format (.jpg format only). If you do submit a thumbnail image, a short-brief caption (20-30 words) will be required.

Please download the template from the ACM website: http://www.acm.org/sigs/pubs/proceed/template.html

(c)

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\conferenceinfo{WHPCF'11,} {November 13, 2011, Seattle, Washington, USA.}
\CopyrightYear{2011}
\crdata{978-1-4503-1108-3/11/11}
\clubpenalty=10000
\widowpenalty = 10000

(g)

5. After You Submit (What to Expect)

*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US or foreign government affiliations, Sheridan and/or ACM Copyrights-Permission office will notify you if a second form is needed.

6. Questions                                                   (Return to Top)

If you still have questions or problems, please contact us by phone: 1-908-213-8988 or via email at: acm@sheridanprinting.com with the conference name (WHPCF'11) in the subject line. Thank you in advance for adhering to the chairs' page limits and the set deadlines.

Sincerely,
ACM Proceedings
Sheridan Printing Co., Inc.
phone: 1-908-213-8988