2. Preparation Requirements, Recommendations, & the Required ACM SIG Templates to be Used to Prepare Your Final Version

(b)

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Please download the sample/template word document from ACM: http://www.acm.org/sigs/pubs/proceed/template.html
We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step c), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

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Include the following five (5) lines in your .tex document after \begin{document} will produce the correct ACM & needed conference copyright statement and needed info for the bottom/left of the first page:

\conferenceinfo{WCOP'13,} {June 17, 2013, Vancouver, BC, Canada.}
\CopyrightYear{2013}
\crdata{978-1-4503-2125-9/13/06}
\clubpenalty=10000
\widowpenalty = 10000

The page size for this ACM publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations.

Name your .doc or .tex, .pdf, .ps (for latex submissions) and thumbnail files using your submission ID# with the lead (first) author's last name (example: wcop123-weaver.doc / wcop123-weaver.pdf). See the email with notification of acceptance and formatting instructions from acm@sheridanprinting.com for your specific assigned ID# (letter+numeric combination)

The ACM formatting for the title is 18 pt. Helvetica or Arial Bold and Initial Caps.

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Be sure to update the final version of your PDF prior to submitting to include all authors full first/given, middle, and last/family names, and correct affiliation names, location, and other information under the title of the paper. See page 1 of the ACM sample pdf.
*All authors Full First/Given names are required to ensure proper indexing for authors with multiple papers and combining authors in the ACM DL directory.

Authors are strongly encouraged to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM sample pdf.

ACM Classification Sections

The "Categories and Subject Descriptors" and "Keywords" are mandatory by ACM on the first page of your submission after the Abstract text. See page 1 of the ACM sample pdf, how these 2 sections should appear on your submission. The "General Terms" are no longer mandatory to appear on the first page of your paper.

Categories and Subject Descriptors (Mandatory for the first page of your paper): Make sure that your selection included on the first page of your paper after Authors' Keywords are also chosen properly on the submission page. Click here for information on the ACM Computing Classification (1998) Scheme to be used.

General Terms (need to be chosen in the submission system, but remember this section does not have to appear on the first page)

Keywords: This section is your (author) choice of terms that you would like used to index your work (and separated by semi-colons). We are requesting semi-colons because there is a growing amount of technical terms with commas.

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.”
A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column.
Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.

Bad Breaks: Widows
	Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.” A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column. See these 2 examples/samples showing specific widows (bad breaks) within submissions. Sample 4 Sample 5
	Word Users: To rectify this add or remove some text above --or-- increase the leading between some paragraphs --or-- increase/decrease the size of an image or table on the previous page..
	LaTeX Users: Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks): \clubpenalty=10000 \widowpenalty = 10000 *If some widows still appear, see this ACM FAQ on how to rectify these issues.

These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in any distributed electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 4 of the ACM sample pdf.

Your PDF file must be ACM Compliant to be included in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here.
To obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

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When your final version is ready, you need to complete the submission page and upload your .doc/docx and .pdf files or .tex, .ps, & .pdf files (as well as, the optional thumbnail image) on or before April 17th. Remember to see the email from acm@sheridanprinting.com with the unique-supplied direct link to submit your final version. We also recommend using a modern, standards-compliant Web browser to upload the necessary files.
If you are unable to find your direct submission information, please use the following link: Sheridan Communications's Submission System for ACM to request your unique and individual submission link.

Double check your title and the title field on the submission page:
1. Does your present title exist in the submission page title field? If not, Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf).
2. Be sure that the title is in Initial Caps -- Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Make sure that every author’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution or corporate affiliation, as well as the specific location (city, state/provience, and country).

Authors with multiple affiliations: please enter them on the same line of the submission system and only list the main affiliation's location:
Example 1

Affiliations: Microsoft Research & University of Washington
Location City: Redmond
Location State: Washington
Location Country: USA

Example 2

Affiliations: Eindhoven University of Technology & Philips Research
Location City: Eindhoven
Location Country: Netherlands

Cut and paste the abstract text from your source document into the abstract field on the submission page (not from your pdf). The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or abstract. See page 4 of the ACM sample pdf.

ACM needs the references/citations to be copy and pasted from your word processor into this text field.
Word Users: Please cut and paste this information into the submission page form directly from your source (.doc/docx) file, NOT from your pdf.
LaTeX Users: PLEASE DO NOT submit your BibTeX data/directory. Instead submit the text & coding from your .bbl file created when you compile your document.

ACM Classifications

Do not skip this RED-OUTLINED box on the submission page after the References field.

Step 1: Choose the ACM classifiers (Categories & Subject Descriptors) included on the first page of your paper and as best relates to your submission.

Step 2: Choose one or more of the following General Terms which relates to your paper in the submission system.

Step 3: Cut and paste the author keywords into the Keywords field, separated semi-colons.

Step 4: Choose any additional ACM classifiers (Categories & Subject Descriptors) included on the first page of your paper and as best relates to your submission.

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5. After You Submit (What to Expect)

Questions                                                 (Return to Top)

If you still have questions or problems about the ACM & SIG formatting requirements, please contact us at Sheridan Communications via telephone at +1-908-213-8988 or via email with the conference acronym (WCOP'13) in the subject line.