Sheridan Printing Company, Inc.
Technical Publications and Commercial Offset Lithographers
1425 Third Ave., Alpha, NJ 08865
1-908-213-8988
/ fax: 1-908-213-3285
INSTRUCTIONS WERE REVISED ON 6/13 @ 6:55 AM EST
Dear Accepted Author,
Thank you for participating in VANET'08 (co-located with MobiCom'08). This web page will acquaint you to the formatting and submission instructions for the FINAL VERSION of your invited talk abstract, keynote talk, or poster to the proceedings, the required fields, and how and where to submit your signed ACM Copyright or Permission-Release forms. Click here if you are submitting a Full Paper.
Please read the whole page. Submissions that do not conform to the ACM & SIG standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.
Submission Deadlines and Preparation of Copy
All ACM sponsored proceedings will be included in the ACM Digital Library as
well as prepared for printed publication. All papers for the conference must
be submitted in an electronic format which conforms to ACM specifications. Your
electronic submission is due on or before July 14th
(9:00 AM EST, NY time). Your
page limit is set by the category your submission has been selected for:
| 1-2 Page Limit |
|
| Poster | 2 Page Limit |
| Click here if you are submitting a Full Paper | |
NOTES TO ALL AUTHORS, please read the following, this is important and to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the ACM Digital Library (Portal).
(A) MANDATORY SECTIONS: The following list are MANDATORY SECTIONS and should be filled in properly and accurately by the authors on the FINAL VERSION papers and the submission page. The material/information entered on the submission page is used to produce the Indexing of the Proceedings and the metadata to include the conference proceedings in the ACM Digital Library (Portal):
Title of Your Submission Should be Initial Caps -- Meaning First Letter of the Main Words Should be Made Capital Letters.
Authors Complete Names -- For each and all authors their first name, middle initial (if any), and last name need to be included after the title of the paper on the first page, and on the electronic submission page (please recheck what you enter)
Affiliation -- EACH authors' affiliation, department (if any) affiliation location, State, Country, and email address should be included and MUST entered on the submission page.
Abstract -- Please include an abstract (short overview) of your paper or poster on the first page top of the left hand column. The abstract on the first page of your paper or abstract needs to be entered into the abstract field on the submission page word for word.
ACM
Classification Sections: If your
selection of these 3 sections on the submission page and the first page of
your paper do not match, your paper will be returned to you for revisions
and fixes.
(a) ACM Categories & Subject
Descriptors: Your choices of the ACM
classifiers need to be included on the first page of your paper after the
abstract and Choosen Properly on the Submission Page. The setup of
This Section as well as the General Terms are available on both templates. The
ACM Computing Classification Scheme is available at: http://www.acm.org/class/1998/.
(b) General Terms:
This section is limited to the following 16 terms and MUST be chosen
properly on the submission page and appear on the first page of your paper: Algorithms,
Design, Documentation, Economics, Experimentation, Human Factors,
Languages, Legal Aspects, Management, Measurement, Performance, Reliability,
Security, Standardization, Theory, Verification.
(c) Keywords: This section is your
choice of terms you would like to be indexed by and are mandatory on the
submission page, but are NOT mandatory to be included on the first page. If
you do include Keywords on your first page, the section should appear after
the General Terms and before the body of the paper or talk.
References -- ACM would like to collect the references/citations used within your paper in straight text, so these can be used to enhance the capabilities of the ACM DL (Portal)
B. Files to Submit (Source, PS (postscript), and PDF):
Source File -- We need the source file (tex or doc) for each submission, be sure your submission is formatted for US Letter (8.5x11 inches). LaTex users: We do not need your whole directory of images, figures and packages, just the main TEX file with the title, authors, affiliations, abstract, ACM classification sections (Categories, General Terms and keywords), as well as the references from your bbl file (not your whole bib directory).
Postscript (.ps) File -- A ps file is NOT mandatory for Word submissions, but needed for LaTex submissions because of the extremely low percentage of properly created pdf from tex to pdf.
PDF
File (.pdf) -- Your pdf file should be ACM
Compliant. Right Click here to obtain the ACM
distiller settings for full versions of Adobe Acrobat and Distiller
ONLY.
(a) Tex submissions: If your pdf file is not ACM Compliant, we will
distill your PS file with the ACM distilling settings and use the PDF we
create for your submission in the proceedings.
(b) Word submissions: If your pdf file is not ACM Compliant, we
will distill your doc file with the ACM distilling settings and use the PDF
we create for your submission in the proceedings.
Naming Scheme of All Files -- Please name all your files to be submitted with your Paper IDENTIFIER Number and the LEAD author's last name in all lower case letters (for example: vanet99-smith.pdf, vanet99-smith.ps, vanet99-smith.tex or vanet99smith.doc)
C. Page Size & Page Breaks: Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this ACM publication is US Letter (8-1/2x11 inches). Be sure that there are no bad page or column breaks--Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.
D.
figures or images.
(C1) Authors with color
figures, authors please be aware your figures are printing in black and
white (grayscale) in the body pages of print version proceedings. We suggest you
print your paper to a black/white printer (or black-white version) to be sure
that the tones, screening, images reproduce well in black and white (also for
ACM DL users accessing your paper online). Your images will and may appear
in color on your electronic submissions for inclusion on CD or DVD proceedings,
and will appear in color in the ACM Portal (digital library).
(C2) Resolution: We
recommend images to be at least 300 or 600 dpi for quality reproduction and
saved as .tif images.
(C3) TIF (EPS) vs JPG
(JPEG) images: TIFs were (and should be
created) created for pre-press applications where quality takes priority over
file size. While TIFs can be compressed (LZW compression option when saving out
of Photoshop, for example), no image data is lost, thus ensuring maximum
quality. JPEG was designed as a compressed image format designed to keep the
file size small which makes it idea for use in web graphics. To do this, the
JPEG format actually deletes image data from the image. The higher the level of
compression, the more data is removed. This is referred to as a lossy
compression system. On a printout, the removed data tends to show up as blocky
areas of a solid color. At higher resolutions (a minimum of 200 dpi ), there's
usually enough data in the JPEG file for the compression artifacts to be very
noticeable.
(C4) Rules/Lines: We
recommend for quality reproduction of rules in your graphs, tables or charts, that
the rules are at least a 0.5 pt. and black. Finer lines and points than
this will not reproduce well, even if you can see them on your laser printed
hardcopy when checked -- bear in mind that your laser printers have a far lower
resolution than the imagesetters that will be used.
(C5) Fonts: If
your figure uses custom or any non-standard font, the characters may appear
differently when printed in the proceedings. Remember to check your figure
creation that all fonts are embedded or included in the figure correctly.
(C6) Transparencies: If
a figure or image is assembled from multiple images, the images must be
embedded, layers flattened or vaneted together properly in the file, not lined.
Transparencies should also be flattened.
E. Page Numbers, Headers and Footers: Your final submission SHOULD NOT contain any footer or copyright string information in the footer area, headers or page numbers. The papers will be paginated in a determined order by the chairs and added to the bottom upon finalization.
F. U.S. Government employees or contractors please contact Lisa at Sheridan Printing for the correct copyright statement and information for your submission. You will need to supply us the name of each author, their affiliations, and which program (word or latex) you are using to produce your submission to receive the proper copyright statement and information (or class file).
G. Click on which program you will be using to prepare your submission for the proceedings:
LaTEX1. Please download
the template from the ACM website: http://www.acm.org/sigs/pubs/proceed/template.html.
2. Name your .doc file using your VANET Paper # with the lead author's last name (example: vanet99-weaver.doc / vanet99-weaver.pdf). Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email with notification of acceptance and formatting instructions from mobicom@sheridanprinting.com for your paper id#, and link to submit your paper.
3. Insert the ACM copyright-permission statement (VANET-perm.txt), right click and download to cut and paste into your paper). This statement should appear in 8 pt. Times New Roman, justified text, with VANET'08 italicized. See the attached pdf as an example: VANET-perm.pdf
4. You need to upload your .doc and .pdf files to: http://www.sheridanprinting.com/acm/mobicom/mobicom.cfm on or before July 14th (9:00 AM EST, NY time). We recommend using a modern, standards-compliant Web browser to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.
5.
AFTER YOU SUBMIT: A confirmation screen/window
will appear and a confirmation email sent to the contact author's email address.
Contained in both will be a link for a completed ACM
PERMISSION-RELEASE FORM.
Please print the form, sign, date, and FAX
to Sheridan Printing ASAP (preferably on or before July 14th (9:00 AM
EST, NY time)):
1-908-213-3285 or 1-908-454-2554,
or a scanned copy of the signed form can be emailed to us at: copyrightform@sheridanprinting.com
*Note: Only one
form is usually needed and can be signed by the lead or contact author. A second
form may be requested from co-authors depending on any US government
affiliations.
1.
Please use sig-alt-release2.cls or sig-alt-release.cls
(these class files automatically insert the ACM permission statement that is
needed) with the template available at: (http://www.acm.org/sigs/pubs/proceed/template.html).
Insert the following three lines in your .tex document after
\begin{document} to produce the correct copyright statement and info:
\conferenceinfo{VANET'08,}
{September 15, 2008, San Francisco, California, USA.}
\CopyrightYear{2008}
\crdata{978-1-60558-191-0/08/09}
***Other hints
on saving space on your shorter page limit submissions,
click here.
2. LaTex user, you MUST use Type 1 fonts for your submission, for help
see: http://www.acm.org/sigs/pubs/proceed/sigfaq.htm#a14 for
help. If you still have difficulty check with your system administrator. PDF
LaTex can be used to create a pdf file for your submission, but all fonts MUST
be embedded. If all the fonts are not embedded in the pdf you submit, will we
distill the mandatory PS file that is submitted. Be sure to see the
recommendations for your figures and images above (item #C).
3. Please include all text (including references from the .bbl file) into
one complete .tex document. We do not want a directory of multiple files, only one .tex file with all text from your submission.
We do not need the figures. We do NOT recompile your submission, we are only using the one (single-complete) source
file to extract text and data that we need to complete the metadata for the
ACM digital
library.
4. Name your .tex and .ps file using your VANET Paper # with the lead author's last name (example: vanet99-weaver.tex /
vanet99-weaver.pdf and .ps). Be sure to format your
document for American Letter (8-1/2x11). Please check that your submission adheres
to the set page limit for your type of submission (see above). See
the email with notification of acceptance and formatting instructions from mobicom@sheridanprinting.com for your
paper id#, and link to submit your paper.
5. You
need to submit your paper by uploading your .tex and .ps/.pdf files to: http://www.sheridanprinting.com/acm/mobicom/mobicom.cfm
on or
before July 14th (9:00 AM EST, NY time). We recommend using a modern, standards-compliant Web browser to upload the necessary files.
You
will receive an acknowledgment of receipt of your submission and signed forms,
but due to the volume of submissions, please be patient it may take a few days
to two weeks for us to process and check your submission.
6.
AFTER YOU SUBMIT: A confirmation screen/window
will appear and a confirmation email sent to the contact author's email address.
Contained in both will be a link for a completed ACM
PERMISSION-RELEASE FORM. Please print
the form, sign, date, and FAX
to Sheridan Printing ASAP (preferably on or before July 14th (9:00 AM
EST, NY time)):
1-908-213-3285 or 1-908-454-2554,
or a scanned copy of the signed form can be emailed to us at: copyrightform@sheridanprinting.com
*Note: Only one
form is usually needed and can be signed by the lead or contact author. A second
form may be requested from co-authors depending on any US government
affiliations.
Questions Thank you again for participating in this conference and I look forward
to receiving your materials on a timely basis.
Sincerely,
If you still have questions or problems please contact myself, by phone: 1-908-213-8988 or via email at: lisatolles@sheridanprinting.com
with the conference name (VANET'08) in the subject line.
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988