Sheridan Printing / Submission Instructions for PPoPP'08 Papers

Dear Accepted Authors,

Thank-you for participating in the PPoPP'09 Conference. This web page will acquaint you with the submission process for the final version of your Invited-Keynote Talk Abstracts or Posters, the required fields, and how and where to submit your signed ACM copyright form. Kindly keep the email that you received, in the subject line is your paper id number and a direct link for submitting your paper. Click here if you are submitting a full paper.

Please read the whole page. Submissions that do not conform to the ACM & SIGPLAN standards, specifications, and formats will not be included in the proceedings.

Submission Deadlines and Preparation of Copy
All ACM sponsored proceedings will be included in the ACM Digital Library as well as prepared for printed publication. All papers for the conference must be submitted in an electronic format which conforms to ACM specifications. Your electronic submission is due on or before December 17th, 2008, 9:00 AM EST (New York time). Your page limit is set by the category your submission has been selected for:

Invited Talks

1 or 2 Page Limit

Posters 2 Page Limit

Click here if you are submitting a full paper.

NOTES TO ALL AUTHORS, please read the following, this is important and to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the ACM Digital Library (Portal).

(A) MANDATORY SECTIONS: The following list are MANDATORY SECTIONS and should be filled in properly and accurately by the authors on the FINAL VERSION papers and the submission page. The material/information entered on the submission page is used to produce the Indexing of the Proceedings and the metadata to include the conference proceedings in the ACM Digital Library (Portal):

Title of Your Submission Should be Initial Caps -- Meaning First Letter of the Main Words Should be Made Capital Letters.

Authors Complete Names -- For each and all authors their full first name (not initial), middle initial (if any), and last name need to be included after the title of the paper on the first page, and on the electronic submission page (please recheck what you enter). Entering all the authors full names are encouraged to help expedite indexing of these proceedings and the material in the ACM DL.

Affiliation -- EACH authors' affiliation, department (if any) affiliation location, State, Country, and email address should be included and MUST be entered on the submission page. Kindly do not abbreviate the affiliation (corporate, institution or organization) names.

Abstract -- Please include an abstract (short overview) of your paper or poster on the first page top of the left hand column. The abstract on the first page of your paper or abstract needs to be entered into the abstract field on the submission page word for word.

ACM Classification Sections: If your selection of these 3 sections on the submission page and the first page of your paper do not match, your paper will be returned to you for revisions and fixes.
(a) ACM Categories & Subject Descriptors: Your choices of the ACM classifiers need to be included on the first page of your paper after the abstract and Choosen Properly on the Submission Page. The setup of This Section as well as the General Terms are available on both templates. The ACM Computing Classification Scheme is available at: http://www.acm.org/class/1998/.
(b) General Terms: This section is limited to the following 16 terms and MUST be chosen properly on the submission page and appear on the first page of your paper: Algorithms, Design, Documentation, Economics, Experimentation, Human Factors, Languages, Legal Aspects, Management, Measurement, Performance, Reliability, Security, Standardization, Theory, Verification.
(c) Keywords: This section is your choice of terms you would like to be indexed by and are mandatory on the submission page, but are NOT mandatory to be included on the first page. If you do include Keywords on your first page, the section should appear after the General Terms and before the body of the paper or talk.

References -- ACM would like to collect the references/citations used within your paper in straight text, so these can be used to enhance the capabilities of the ACM DL (Portal)

B. Files to Submit (Source, PS (postscript), and PDF):

Source File -- We need the source file (tex or doc) for each submission, be sure your submission is formatted for US Letter (8.5x11 inches). LaTex users: We do not need your whole directory of images, figures and packages, just the main TEX file with the title, authors, affiliations, abstract, ACM classification sections (Categories, General Terms and keywords), as well as the references from your bbl file (not your whole bib directory).
Postscript (.ps) File -- A ps file is NOT mandatory for Word submissions, but needed for LaTex submissions because of the extremely low percentage of properly created pdf from tex to pdf.
PDF File (.pdf) -- Your pdf file should be ACM Compliant. Right Click here to obtain the ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. These distilling settings are outlined here.
(a) Tex submissions: If your pdf file is not ACM Compliant, we will distill your PS file with the ACM distilling settings and use the PDF we create for your submission in the proceedings.
(b) Word submissions: If your pdf file is not ACM Compliant, we will distill your doc file with the ACM distilling settings and use the PDF we create for your submission in the proceedings.
Naming Scheme of All Files -- Please name all your files to be submitted with your Paper IDENTIFIER Number and the LEAD author's last name in all lower case letters. For example, if your paper number is ppopp999, and your name is "smith", please name the files you are submitting ppopp999-smith.tex, ppopp999-smith.doc, ppopp999-smith.pdf, and ppopp999-smith.ps. See the email with from sigplan@sheridanprinting.com with your paper submission id# and the direct link to submit your paper.

C. Page Size & Page Breaks: Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this ACM publication is US Letter (8-1/2x11 inches). Be sure that there are no bad page or column breaks--Meaning No Widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

D. figures or images.
     (D1) Authors with color figures, authors please be aware your figures are printing in black and white (grayscale) in the body pages of print version proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white (also for ACM DL users accessing your paper online). Your images will and may appear in color on your electronic submissions for inclusion on CD or DVD proceedings, and will appear in color in the ACM Portal (digital library).
     (D2) Resolution: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images.
     (D3) TIF (EPS) vs JPG (JPEG) images: TIFs were (and should be created) created for pre-press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it idea for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi ), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.
     (D4) Rules/Lines: We recommend for quality reproduction of rules in your graphs, tables or charts, that the rules are at least a 0.5 pt. and black. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- bear in mind that your laser printers have a far lower resolution than the imagesetters that will be used.
     (D5) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly.
     (D6) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

E. Page Numbers, Headers and Footers: Your final submission SHOULD NOT contain any footer or copyright string information in the footer area, headers or page numbers (but the correct ACM copyright notice should appear on the first page in the lower-left, see templates below). The papers will be paginated in a determined order by the chairs and added to the bottom upon finalization.

F. U.S. Government employees please contact Lisa at Sheridan Printing for the correct copyright statement and information for your submission, kindly inform us of each author, their affiliations, and which program you are using to produce your submission to receive the proper copyright statement and information.

G. Click on which program you will be using to prepare your submission for the proceedings:

WORD LaTeX

WORD USERS

1. Please download the template from the ACM SIGPLAN website: http://www.sigplan.org/authorInformation.htm and be sure to make the body text size 9 pt (per the call for papers).

2. Then use Save As in Word, and name your .doc file using your PPoPP Paper # with the lead author's last name (example: ppopp099-weaver.doc / ppopp099-weaver.pdf). Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email from sigplan@sheridanprinting.com to the contact author with formatting instructions for your paper id#, and a direct link to submit your paper.

3. Insert the ACM copyright statement (PPoPP-perm.txt, right click and download to cut and paste into your paper). This statement should appear in 7 pt. Times New Roman, justified text, with PPoPP'09 italicized. See the attached pdf as an example: PPoPP-perm.pdf

4. Distill your word document with high-resolution, print quality settings and be sure that all fonts used are embedded in your pdf you submit.

5. Submitting your final version. You need to upload your .doc and .pdf files to: http://www2.sheridanprinting.com/acm/sigplan/sigplan.cfm on or before December 17th, 2008, 9:00 AM EST (New York time). We recommend using a modern, standards-compliant Web browser to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

6. To the left of the SUBMIT button at the end of completing the submission process the system will give you a link for a completed ACM PERMISSION-RELEASE FORM for your submission. This same link will appear in the confirmation email sent to the contact author in an email message. Please print this form, sign, date and FAX to Sheridan Printing ASAP (preferably on or before December 17th, 2008, 9:00 AM EST (New York time)):
1-908-213-3285, 1-908-454-0179, or 1-908-454-2554.
*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US government affiliations.

LaTeX USERS

1. Authors using Latex to prepare their files should use the SIGPLAN conference style, available here: http://www.sigplan.org/authorInformation.htm Authors are instructed to use the 9pt template. This SIGPLAN site also contains a link to the author's guide and additional information on the SIGPLAN templates and formatting. Please address questions and problems concerning the SIGPLAN LaTeX class file to Paul C. Anagnostopoulos, Windfall Software, sigplanconf@acm.org, with a CC to Greg Morrisett, greg@eecs.harvard.edu

2. Then kindly name your .tex and (eventually your final .ps file) using your PPoPP Paper # with the lead author's last name (example: ppopp099-weaver.tex / ppopp099-weaver.pdf or .ps). Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email from sigplan@sheridanprinting.com to the contact author with formatting instructions for your paper id#, and a direct link to submit your paper.

3. Then insert or replace the following four (4) lines in your .tex document after \begin{document} to produce the correct copyright-permission statement and info:

\authorpermission
\conferenceinfo{PPoPP'09,} {January 18--24, 2009, Savannah, Georgia, USA.}
\CopyrightYear{2009}
\copyrightdata{978-1-60558-379-2/09/01}

& be sure to remove [preprint] from the \documentclass line.

4. LaTex user, please use Type 1 fonts for your .ps file, for help see: http://www.acm.org/sigs/pubs/proceed/sigfaq.htm#a14 for help. If you still have difficulty check with your system administrator. The .ps file will be distilled to the ACM pdf requirements for use for printing and the ACM digital library.

5. Please include all text (including references from the .bbl file) into your .tex file to make one complete .tex document. We do not want a directory of multiple files, just one file with all text from your submission. We do not need the figures. We are not recompiling your submission, only using the one (single-complete) source file to extract text and data that we need to make the metadata for ACM's digital library.

6. Submitting your final version. You need to submit your paper by uploading your .tex, .ps and .pdf files to: http://www2.sheridanprinting.com/acm/sigplan/sigplan.cfm on or before December 17th, 2008, 9:00 AM EST (New York time). We recommend using a modern, standards-compliant Web browser to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

7. To the left of the SUBMIT button at the end of completing the submission process the system will give you a link for a completed ACM PERMISSION-RELEASE FORM for your submission. This same link will appear in the confirmation email sent to the contact author in an email message. Please print this form, sign, date and FAX to Sheridan Printing ASAP (preferably on or before December 17th, 2008, 9:00 AM EST (New York time)):
1-908-213-3285 or 1-908-454-2554.
*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US government affiliations.

Questions
If you still have questions or problems please contact myself, by phone: 1-908-213-8988 or via email at: lisatolles@sheridanprinting.com with the conference name (PPoPP'09) in the subject line.

Thank you again for participating in this conference and I look forward to receiving your materials on a timely basis.

Sincerely,
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988

(Return to Top)