Sheridan Printing Company, Inc.

Technical Publications and Commercial Offset Lithographers

1425 Third Ave., Alpha, NJ 08865 / 1-908-213-8988 / fax: 1-908-213-3285 / email
THESE INSTRUCTIONS WERE REVISED ON 10/29/08 @ 11:35 AM EST

Dear Accepted Authors,                    

Thank-you for participating in the PPoPP'08 Proceedings. This web page will acquaint you with the preparation, formatting and submission of the FINAL VERSION of your accepted regular full papers, posters, and invited/keynote talks, the required fields, and how and where to submit your signed ACM copyright form. Kindly keep the email that you received, in the subject line is your paper id number and a direct link for submitting your paper.

Please read the whole page.  Submissions that do not conform to the ACM standards, specifications, and formats will not be included in the proceedings.

 

Submission Deadlines and Preparation of Copy
All ACM sponsored proceedings will be included in the ACM Digital Library as well as prepared for printed publication. All papers for the conference must be submitted in an electronic format which conforms to ACM specifications. Your electronic submission is due on or before November 30th, 2007.  Your page limit is set by the category your submission has been selected for:
Regular Long Papers 10 Page Limit* *but two (2) additional pages may be purchased by full paper authors ONLY, for a $200.00 fee per page for each page used. Please click here for more info on the payment procedures.

Click here if you are submitting an invited talk abstract or poster

NOTES TO ALL AUTHORS: The following sections in all of the ACM templates are MANDATORY SECTIONS and should be filled in properly by the authors:

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A. Files to Submit: Your actual source file is needed (.doc, .fm or .tex), to extract text and data to produce information and metadata for ACM's digital library, but your .ps file (for .tex and .fm submissions) will be distilled to an ACM settings pdf and used for the print, cd and/or the digital library. We recommend using print or high-resolution settings when distilling your pdfs. BE SURE THAT THE FONTS YOU HAVE USED ARE EMBEDDED IN YOUR .PS and/or .PDF files.

B. Submissions that do not conform to the ACM standards and formats will be returned to the author for corrections and/or alterations. The page size for this publication is US Letter (8-1/2x11). Be sure that there are no bad page or column breaks--meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column. 

C. For your figures or images. 
     (C1) Authors with color figures, authors please be aware your figures are printing in black and white (grayscale) in the body pages of the proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white. Your images may appear in color on your electronic submissions and will appear in color in the ACM digital library.
     (C2) Resolution: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images. 
     (C3) TIF vs JPG (JPEG) images: TIFs were (and should be created) created for pre-press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it idea for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi ), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.
     (C4) Rules/Lines: We recommend for quality reproduction of rules in your graphs, tables or charts, that the rules are at least a 0.5 pt. and black. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- bear in mind that your laser printers have a far lower resolution than the imagesetters that will be used.
     (C5) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly.
     (C6) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

D. U.S. Government employees please contact Lisa at Sheridan Printing for the correct copyright statement and information for your submission, kindly inform us of each author, their affiliations, and which program you are using to produce your submission to receive the proper copyright statement and information.

E. Click on which program you will be using to prepare your submission for the proceedings:

WORD                    LaTeX           

WORD USERS:  1. Please download the template from the Sheridan/SIGPLAN website:  http://www.sheridanprinting.com/typedept/SIGPLAN-word.dot

2. Then use Save As in Word, and name your .doc file using your PPoPP Paper # with the lead author's last name (example: ppopp099-weaver.doc / ppopp099-weaver.pdf). Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email from ppopp@sheridanprinting.com to the contact author with  formatting instructions for your paper id#, and a direct link to submit your paper.

3. Insert the ACM copyright statement (PPoPP-blurb.txt, right click and download to cut and paste into your paper). This statement should appear in 7 pt. Times New Roman, justified text, with PPoPP'08 italicized. See the attached pdf as an example: PPoPP-blurb.pdf

4. Distill your word document with high-resolution, print quality settings and be sure that all fonts used are embedded in your pdf you submit.

5. You need to upload your .doc and .pdf files to: http://www.sheridanprinting.com/acm/ppopp/ppopp.cfm on or before November 30th, 2007.  We recommend using a modern, standards-compliant Web browser to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

6. To the left of the SUBMIT button at the end of completing the submission process the system will give you a link for a completed ACM COPYRIGHT FORM for your submission. This same link will appear in the confirmation email sent to the contact author in an email message. Please print this form, sign, date and FAX to Sheridan Printing ASAP (preferably on or before November 30th, 2007):
1-908-213-3285, 1-908-454-0179, or 1-908-454-2554.
*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US government affiliations.

LaTeX USERS

1. Authors using Latex to prepare their files should use the SIGPLAN conference style, available here: http://www.sigplan.org/authorInformation.htm  Authors are instructed to use the 9pt template. This SIGPLAN site also contains a link to the author's guide and additional information on the SIGPLAN templates and formatting. Please address questions and problems concerning the SIGPLAN LaTeX class file to Paul C. Anagnostopoulos, Windfall Software, sigplanconf@acm.org, with a CC to Greg Morrisett, greg@eecs.harvard.edu


2. Then kindly name your .tex and (eventually your final .ps file) using your PPoPP Paper # with the lead author's last name (example: ppopp099-weaver.tex / ppopp099-weaver.pdf or .ps).  Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email from ppopp@sheridanprinting.com to the contact author with  formatting instructions for your paper id#, and a direct link to submit your paper.

 

3. Then insert or replace the following three lines in your .tex document after \begin{document} to produce the correct copyright statement and info:

\conferenceinfo{PPoPP'08,} {February 20--23, 2008, Salt Lake City, Utah, USA.}

\CopyrightYear{2008}

\copyrightdata{978-1-59593-960-9/08/0002}

 

& be sure to remove [preprint] from the \documentclass line.

4. LaTex user, please use Type 1 fonts for your .ps file, for help see: http://www.acm.org/sigs/pubs/proceed/sigfaq.htm#a14 for help. If you still have difficulty check with your system administrator. The .ps file will be distilled to the ACM pdf requirements for use for printing and the ACM digital library.

5. Please include all text (including references from the .bbl file) into your .tex file to make one complete .tex document. We do not want a directory of multiple files, just one file with all text from your submission. We do not need the figures. We are not recompiling your submission, only using the one (single-complete) source file to extract text and data that we need to make the metadata for ACM's digital library.

6. You need to submit your paper by uploading your .tex, .ps and .pdf  files to: http://www.sheridanprinting.com/acm/ppopp/ppopp.cfm  on or before November 30th, 2007.  We recommend using a modern, standards-compliant Web browser to upload the necessary files.  You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

7. To the left of the SUBMIT button at the end of completing the submission process the system will give you a link for a completed ACM COPYRIGHT FORM for your submission. This same link will appear in the confirmation email sent to the contact author in an email message. Please print this form, sign, date and FAX to Sheridan Printing ASAP (preferably on or before November 30th, 2007):
1-908-213-3285 or 1-908-454-2554.
*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US government affiliations.

Questions
If you still have questions or problems please contact myself, by phone: 1-908-213-8988 or via email at: lisatolles@sheridanprinting.com with the conference name (PPoPP'08) in the subject line.

Thank you again for participating in this conference and I look forward to receiving your materials on a timely basis.

Sincerely,
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988

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Extra Page Payments

The checks should be made out to ACM/PPoPP'08 (ACM must be in the payee line), with a notation of your paper id#, and the payment should be sent to:

Att'n: Brooke Hardy
ACM-SIG Services/PPoPP 2008
 2 Penn Plaza, Suite 701
New York, NY 10121-0801
Ph: 212-626-0602
Fax: 212-302-5826
brooke.hardy@acm.org

Kindly include a note, explaining what the payment is for and which conference (PPoPP 2008) and be sure to post the check shortly thereafter submitting. 

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