Preparation Instructions for IPSN'12 Papers
POSTED & REVISED ON 1/27 @ 7:35 AM EST

This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed for your final version (paper or abstract), to the conference publications and the ACM Digital Library, the required fields, and how and when to complete the appropriate ACM on-line forms. All submission documents must comply with ACM SIG Templates and Formats.

Click here if you are submitting a Poster, or Demo Abstract, to be directed to your specific preparation instructions.

Please read the whole page before beginning the final submission process.

1. Submission Deadline & Page Limits
Your page limit is set by the category your submission has been selected for:

2. Preparation Requirements/Recommendations
for Preparing Your Final Version

Please download the sample/template word document from ACM: http://www.acm.org/sigs/pubs/proceed/template.html
We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step b), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

(b)

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Include the following five (5) lines in your .tex document after \begin{document} will produce the correct ACM & needed conference copyright statement and needed info for the bottom/left of the first page:

\conferenceinfo{IPSN’12,} {April 16--20, 2012, Beijing, China.}
\CopyrightYear{2012}
\crdata{978-1-4503-1227-1/12/04}
\clubpenalty=10000
\widowpenalty = 10000

The page size for this ACM publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations.

Name your .doc or .tex, .pdf, .ps (for latex submissions) and thumbnail files using your submission ID# with the lead (first) author's last name (example: ipsn12345-weaver.doc / ipsn12345-weaver.pdf). See the email with notification of acceptance and formatting instructions from acm@sheridanprinting.com for your specific assigned ID# (letter+numeric combination)

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Be sure to update the final version of your PDF prior to submitting to include all authors full names, and correct affiliation anmes, location, and other information under the title of the paper. See page 1 of the ACM sample pdf.

Authors are strongly encouraged to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM sample pdf.

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or extended abstract. See page 4 of the ACM sample pdf.

ACM Classification Sections

The "Categories and Subject Descriptors" and "Keywords" and are mandatory by ACM on the first page of your submission after the Abstract text. See page 1 of the ACM sample pdf, how these 2 sections should appear on your submission.

Read this section carefully. Your selections for the three sections are mandatory on the submission page when submitting your final version. See page 1 of the ACM sample pdf. Note: General Terms are no longer mandatory to appear on the first page of your paper

Categories and Subject Descriptors (Mandatory for the first page of your paper): Make sure that your selection included on the first page of your paper after Authors' Keywords are also chosen properly on the submission page. Click here for information on the ACM Computing Classification Scheme.

General Terms (mandatory in the submission system, not on the first page)

The best way to understand the General Terms is that they are orthogonal to the subject categories, that is, they cut across all subjects. Click here for information on the ACM General Terms.

Keywords: This section is your (author) choice of terms that you would like used to index your work.

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.”
A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column.
Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.

These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in any distributed electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.

It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 4 of the ACM sample pdf.

Your PDF file must be ACM Compliant to include in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here.
Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

When your final version is ready, you need to complete the submission page and upload your .doc/docx and .pdf files or .tex, .ps, & .pdf files (as well as, the optional thumbnail image) on or before February 29th, 9 AM EDT (NY). Remember to see the email from acm@sheridanprinting.com with the unique-supplied direct link to submit your final version. We also recommend using a modern, standards-compliant Web browser to upload the necessary files.
If you are unable to find your direct submission information, please use the following link: http://www.sheridanprinting.com/acm/cpsweek/cpsweek.cfm to request your unique and individual submission link.

Your Title Must be in Initial Caps & Match the Title that Appears in the Files you are Submitting. Be Sure that Your Title Also Appears in Initial Caps in the Title and Sub-Title Fields on the Submission Page

Make sure that every author’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution or corporate affiliation, as well as the specific location (city, state/provience, and country).

Authors with multiple affiliations: please enter them on the same line of the submission system and only list the main affiliation's location:
Example 1

Affiliations: Microsoft Research & University of Washington
Location City: Redmond
Location State: Washington
Location Country: USA

Example 2

Affiliations: Eindhoven University of Technology & Philips Research
Location City: Eindhoven
Location Country: Netherlands

Cut and paste the abstract text from your source document into the abstract field on the submission page (not from your pdf). The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or abstract. See page 4 of the ACM sample pdf.

ACM needs the references/citations to be copy and pasted from your word processor into this text field.
Word Users: Please cut and paste this information into the submission page form directly from your source (.doc/docx) file, NOT from your pdf.
LaTeX Users: PLEASE DO NOT submit your BibTeX data/directory. Instead submit the text & coding from your .bbl file created when you compile your document.

ACM Classifications

Do not skip this red-outline box on the submission page after the References field.

Step 1: Choose the ACM classifiers (Categories & Subject Descriptors) included on the first page of your paper and as best relates to your submission.

Step 2: Choose one or more of the following General Terms which relates to your paper in the submission system.

Step 3: Cut and paste the author keywords into the Keywords field, separated by commas or semi-colons.

Step 4: Choose any additional ACM classifiers (Categories & Subject Descriptors) included on the first page of your paper and as best relates to your submission.

5. After You Submit (What to Expect)

Note: Usually, only one form is needed, and it can be signed by the lead or contact author. A second form may be requested from co-presenters depending on any US or foreign government affiliations. Sheridan and/or ACM Copyrights-Permission office will notify you if a second form is needed.

Questions                                                 (Return to Top)

If you still have questions or problems about the ACM & SIG formatting requirements, please contact us at Sheridan Printing via telephone at +1-908-213-8988 or via email at: acm@sheridanprinting.com with the conference acronym (IPSN'12) in the subject line.