Preparation Instructions for ICMI'14 Submissions
POSTED & REVISED ON 8/20/14 @ 12:50 PM NY timezone

This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed for your final version, to the conference publications and the ACM Digital Library, the required fields, and how and when to complete the appropriate ACM rightsreview electronic forms. All submission documents must comply with ACM SIG Templates and Formatting.

Please read the whole page before beginning the final submission process.

1. Submission Deadline & Page Limits
The submission deadlines were set and agreed upon by the chairs, ACM, & Sheridan Communications to ensure the deliverables for attendees and the timely appearance in the ACM DL.Your page limit is set by the category your submission has been selected for:

Submission Deadline: September 17th
Keynote Talk Abstract =  1-2 Page Limit
Special Session Overview =  1 Page Limit
Demo Outline Abstract =  2 Page Limit
Workshop Summary Abstract =  1-2 Page Limit

2. Required ACM SIG Templates to be Used to Prepare Your Final Version

Click on the program you are using to create your final version to obtain the most up-to-date ACM templates and class files:

     Microsoft Word Instructions
(a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

ACM Information for Authors: Author Rights & FAQ

ACM Author Rights & Publishing Policy

New Options for ACM Authors to Manage
Rights and Permissions

Using Third Party Material & Proper Permission

  • The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
  • The title and authors' names as they appear on the completed ACM eform, need to be included on the submission page and the final version pdf submitted. All 3 places the submissions' titles and authors names must match. If they do not match in all 3 placces, you risk your submission being removed from the conference publication and the ACM DL.
  • Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
  • Submission Deadline Reminder: September 17th

(b)

Please download the sample/template word document from ACM: http://www.acm.org/sigs/pubs/proceed/template.html
We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step c and the ACM Rights Review Confirmation email), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

(c)

 

 

 

Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

 
Sample Text File
Sample Word File
Sample PDF
Copyright Form ICMI-copyright.txt ICMI-copyright.doc ICMI-copyright.pdf

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(d) Click to continue reading and reviewing the formatting & submission requirements of your final version

LaTex Instructions
 (a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

ACM Information for Authors: Author Rights & FAQ

ACM Author Rights & Publishing Policy

New Options for ACM Authors to Manage
Rights and Permissions

Using Third Party Material & Proper Permission

  • The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
  • The title and authors' names as they appear on the completed ACM eform, need to be included on the submission page and the final version pdf submitted. All 3 places the submissions' titles and authors names must match. If they do not match in all 3 placces, you risk your submission being removed from the conference publication and the ACM DL.
  • Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
  • Submission Deadline Reminder: September 17th
(b) This specified class file must be used for your submission: sig-alternate-2013 class file
(c) When using the specified class file above, you may want to fetch the additional sample files and instructions provided under 'Option 2: LaTeX2e templates and formatting information
Be sure to use the class file above in item #b.
(d)

Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

 

 

 

Permission Release

 

Example: ICMI-perm.pdf

Include the following text/code in your .tex document after \documentclass and before \begin{document}

\documentclass{sig-alternate-2013}

\newfont{\mycrnotice}{ptmr8t at 7pt}
\newfont{\myconfname}{ptmri8t at 7pt}
\let\crnotice\mycrnotice%
\let\confname\myconfname%

\permission{Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage, and that copies bear this notice and the full citation on the first page. Copyrights for third-party components of this work must be honored. For all other uses, contact the owner/author(s). Copyright is held by the author/owner(s).}
\conferenceinfo{ICMI'14,}{November 12--16, 2014, Istanbul, Turkey.}
\copyrightetc{ACM \the\acmcopyr}
\crdata{978-1-4503-2885-2/14/11. \\
Replace this line with the http://DOI string/url which is specific for your submission and included in the ACM rightsreview confirmation email upon completing your ACM form}

\clubpenalty=10000
\widowpenalty = 10000

\begin{document}

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(e) Click to continue reading and reviewing the formatting & submission requirements of your final version

3. Help with Formatting your Submission using the Mandatory ACM SIG templates above.

Abstract Section

Balanced Last Page

Acknowledgements (how to include)

Before Submitting

References (formatting your)

ACM Classifiers & Author Keywords

Correcting A4 PDF Page Size

Revisions & Alterations

File Naming Scheme for Files

Submission Deadline & Policies

ACM Compliant PDF (creating)

Grant & Funding Acknowledgements

Title & Sub-Title Formatting

Author Names & Affiliations formatting

Images & Figures

Third Party Material

Author Keywords & ACM Classifiers

Page Limits

Bad Breaks: Loner section heads

Page Numbers/Numbering

Type 3 fonts (not allowed)

Page Size & Margins

 
*Note if your paper has any formatting issues, you will be redirected to these instructions to rectify your submission and re-submit.

4. Submission Page Fields & Submitting the Files Necessary. Remember to Submit All the Relevant Information and Correct Files When you Submit. Submit your final version only (not drafts).

Submission Deadline
  • The submission deadline is September 17th
  • Papers and Abstracts not submitted on time will NOT appear in the proceedings, nor in the ACM DL.
  • Review the ACM authors' rights, copyright, and permission policies, then be sure to complete the ACM rightsrview form before submitting your final version.

ACM Information for Authors: Author Rights & FAQ

ACM Author Rights & Publishing Policy

New Options for ACM Authors to Manage
Rights and Permissions

Using Third Party Material & Proper Permission

Before Submitting
Did you complete the ACM rightsreview form from ACM to include your submission in the conference publication and ACM DL? If not, kindly locate the email from rightsreview@acm.org, complete the form, obtain the confirmation email and include the mandatory ACM copyright-permission block text, conference info, and DOI string on the first page per the ACM SIG templates & formatting.
Submission Page

 

 

Please submit your final publication ready version only.
When your final version is ready, you need to complete the submission page and upload your .doc/docx and .pdf files or .tex, .ps, & .pdf files (as well as, the optional thumbnail image) on or before September 17th. Remember to see the email from acm@sheridanprinting.com with the unique-supplied direct link to submit your final version. We also recommend using a modern, standards-compliant Web browser to upload the necessary files.
If you are unable to find your direct submission information, please use the following link: Sheridan Communications Submission System for ACM to request your unique and individual submission link.

Title

 

 

Double check your title and the title and sub-title fields on the submission page:
1. Does your present title exist in the submission page title field? If not, Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf).
2. Be sure that the title is in Initial Caps -- Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Contact Author's Name Enter the name of the contact or contact author
Contact's Email Valid Address Enter the contact's or contact author's email address

Authors' Complete Names, Email, Affiliation, & Affiliation Location

 

 

 

All authors' full names (first, last, with or without middle initials/names), affiliation information, etc must be entered on the submission page. All authors' names and authorship order must match as they appear on the final pdf, the submission page, and the ACM eform. Any discrepancies will cause the submission to be returned to the authors to fix or verify.

Author Fields include, so have all the appropriate information for your co-authors:
Author (full) given/first name
Author middle initial or name
Author last/family name
Author's valid email address
Primary & Secondary affiliation lab, dept, offices
Primary & Secondary affiliation (no labs or depts names in this field)
Primary affiliation city location only
Primary affiliation state/province location only
Primary affiliation country only

*Note how to include any Secondary affiliation information above using the "&" symbol to separate the primary and secondary affiliation information.

Abstract

Cut and paste the abstract text from your source document into the abstract field on the submission page (not from your pdf). The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

References

 

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or abstract. See page 4 of the ACM sample pdf.

ACM needs the references/citations to be copy and pasted from your word processor into this text field.
Word Users:
Please copy and paste this information into the submission page form directly from your source (.doc/docx) file, NOT from your pdf.
LaTeX Users:
PLEASE DO NOT submit your BibTeX data/directory. Instead submit the text & coding from your .bbl file created when you compile your document.

Acknowledgements (Grant & Funding Information)

Please be sure to enter the correct funding agency or grant contributor's name along with the grant or funding reference number into the proper fields on the submission page.

Author Keywords & ACM Classifiers

 

 

Do not skip this RED-OUTLINED box on the submission page after the References field.

Step 1: Choose the ACM classifiers (Categories & Subject Descriptors) that best relates to your submission.

Step 2: Cut and paste the author keywords into the Keywords field, separated with semi-colons.
Separating your keywords; with semi-colons; is mandatory because there is a growing amount of technical terms with commas. Keywords separated with commas will be included as one elongated term.

Step 3: Choose any additional ACM classifiers (Categories & Subject Descriptors) that are strong and relative to your submission.

Files to Submit Source File, PDF, PS (postscript) and optional Thumbnail Image
Source File Browse and attach the Final Version of your Submission's Source File (.doc, .docx, .tex, etc).
PDF File Browse and attach the Final Version PDF of your Submission. Double check that your pdf is ACM compliant, all fonts are embedded, and that your pdf is US letter (8.5x11 inches). Submissions without all fonts embedded and not US letter (8.5x11) will be returned toi the author to attend to fixing the issues or Sheridan Communications will create an ACM DL compliant pdf. This pdf will be returned to the authors to review and approve.
PS File (LaTeX only) Browse and attach the Postscript/PS file of your Submission's final version. LaTeX users, a PS file is mandatory. *Note submit a "dummy.ps" file to satisfy the system. Please name the file actually "dummy.ps or Do-Not-Use.ps." The dummy.ps file needs to be larger than 0 kb (it has to have a valid size).If there are any issues with your PDF, you will be requested to re-submit with a PS file.
Thumbnail Image (optional) Browse and attach the thumbnail image associated with your submission. Remember .jpg format only. See the information about a Thumbnail Image Caption if you submit a thumbnail. 
Thumbnail Image Caption (conditional) If you DO submit a thumbnail image, a 20-30 word caption is mandatory for the thumbnail to appear in the ACM DL. For a few examples, see Thumbnail Samples & Information.
If authors fail to supply a thumbnail image caption, the thumbnail will NOT appear in the ACM DL.
 

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Click Submit

5. After You Submit (What to Expect)

Confirmation
You will see a confirmation screen after a successful upload. As well, a confirmation email will be sent to the contact's email address entered on the submission page.

OK or Fixes Needed

Within a few days after the submission deadline, the contact author or all authors will be contacted by Sheridan Communications, and will inform you of the following:
(i) That everything is in order with your submission and that your completed ACM eform has been verified.
--AND/OR--
(ii) That you must revise or repair the issues that exist with your submission. Included in this email message will be specific information about how to revise/fix your submission to meet ACM & SIGCHI requirements. The authors are required to attend to the fixes in a timely fashion (by the deadline provided in the email message).
 

Questions                                                 (Return to Top)

If you still have questions or problems about the ACM & SIG formatting requirements, please contact us at Sheridan Communications via telephone at +1-908-213-8988 or via email with the conference acronym (ICMI'14) in the subject line.