Preparation Instructions for ICMI'13 Long & Short Paper Submissions
Posted on 9/30/13 @ 8:35 AM EDT

This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed for your final version (Paper and/or Abstract), to the conference publications and the ACM Digital Library, the required fields, and how and when to complete the appropriate ACM rightsreview electronic forms. As well as the optional thumbnail image and accompanying videos. All submission documents must comply with ACM SIG Templates and Formats. NOTE: The chairs want the authors to use the standard ACM SIG 9 pt. body text size templates as posted in all the instructions below.

Please read the whole page before beginning the final submission process.

1. Submission Deadline & Page Limits
Your page limit is set by the category your submission has been selected for:

Submission Deadline: October 6th
Long Paper = 8 Page Limit
Short Paper = 4 Page Limit

2. Required ACM SIG Templates to be Used to Prepare Your Final Version

Click on the program you are using to create your final version to obtain the most up-to-date ACM templates and class files:

     Microsoft Word Instructions
(a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

ACM Information for Authors: Author Rights & FAQ

ACM Author Rights & Publishing Policy

New Options for ACM Authors to Manage
Rights and Permissions

Using Third Party Material & Proper Permission

  • The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
  • The title and authors' names as they appear on the completed ACM eform, need to be included on the submission page and the final version pdf submitted. All 3 places the submissions' titles and authors names must match. If they do not match in all 3 placces, you risk your submission being removed from the conference publication and the ACM DL.
  • Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
  • Submission Deadline Reminder: October 6th

(b)

 

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Please download the sample/template word document from ACM: http://www.acm.org/sigs/pubs/proceed/template.html
We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step c and the ACM Rights Review Confirmation email), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

(c)

Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

 
Sample Text File
Sample Word File
Sample PDF
Copyright ICMI-copyright.txt ICMI-copyright.doc ICMI-copyright.pdf
License ICMI-license.txt ICMI-license.doc ICMI-license.pdf
Permisson-Release/Fee ICMI-perm.txt ICMI-perm.doc ICMI-perm.pdf

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(d) Click to continue reading and reviewing the formatting & submission requirements of your final version

LaTex Instructions
 (a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

ACM Information for Authors: Author Rights & FAQ

ACM Author Rights & Publishing Policy

New Options for ACM Authors to Manage
Rights and Permissions

Using Third Party Material & Proper Permission

  • The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
  • The title and authors' names as they appear on the completed ACM eform, need to be included on the submission page and the final version pdf submitted. All 3 places the submissions' titles and authors names must match. If they do not match in all 3 placces, you risk your submission being removed from the conference publication and the ACM DL.
  • Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
  • Submission Deadline Reminder: October 6th
(b) This specified class file must be used for your submission:
sig-alternate-2013 class file (right click to download the sig-alternate-2013 class file to use)
(c) When using the specified class file above, you may want to fetch the additional sample files and instructions provided under 'Option 2: LaTeX2e' from http://www.acm.org/sigs/publications/proceedings-templates#aL2
(d)

 

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Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

Sample PDF of Copyright Statement
Copyright

Include the following text/code in your .tex document after \documentclass and before \begin{document}

\documentclass{sig-alternate-2013}

\newfont{\mycrnotice}{ptmr8t at 7pt}
\newfont{\myconfname}{ptmri8t at 7pt}
\let\crnotice\mycrnotice%
\let\confname\myconfname%

\permission{Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from permissions@acm.org.}
\conferenceinfo{ICMI'13,}{December 9--13, 2013, Sydney, Australia}
\copyrightetc{Copyright 2013 ACM \the\acmcopyr}
\crdata{978-1-4503-2129-7/13/12\ ...\$15.00.\\
http://--enter the whole DOI string from rightsreview form confirmation}

\clubpenalty=10000
\widowpenalty = 10000

\begin{document}

ICMI-copyright.pdf

 

 

 

 

 

Continue to the balance of the preparation instructions.

License

Include the following text/code in your .tex document after \documentclass and before \begin{document}

\documentclass{sig-alternate-2013}

\newfont{\mycrnotice}{ptmr8t at 7pt}
\newfont{\myconfname}{ptmri8t at 7pt}
\let\crnotice\mycrnotice%
\let\confname\myconfname%

\permission{Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than the author(s) must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from permissions@acm.org.}
\conferenceinfo{ICMI'13,}{December 9--13, 2013, Sydney, Australia \\
{\mycrnotice{Copyright is held by the owner/author(s). Publication rights licensed to ACM.}}}
\copyrightetc{ACM \the\acmcopyr}
\crdata{978-1-4503-2129-7/13/12\ ...\$15.00.\\
http://--enter the whole DOI string from rightsreview form confirmation}

\clubpenalty=10000
\widowpenalty = 10000

\begin{document}

ICMI-license.pdf

 

 

 

 

 

Continue to the balance of the preparation instructions.

Permission Release/Fee

Include the following text/code in your .tex document after \documentclass and before \begin{document}

\documentclass{sig-alternate-2013}

\newfont{\mycrnotice}{ptmr8t at 7pt}
\newfont{\myconfname}{ptmri8t at 7pt}
\let\crnotice\mycrnotice%
\let\confname\myconfname%

\permission{Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage, and that copies bear this notice and the full citation on the first page. Copyrights for third-party components of this work must be honored. For all other uses, contact the owner/author(s). Copyright is held by the author/owner(s).}
\conferenceinfo{ICMI'13,}{December 9--13, 2013, Sydney, Australia }
\copyrightetc{ACM \the\acmcopyr}
\crdata{978-1-4503-2129-7/13/12. \\
http://--enter the whole DOI string from rightsreview form confirmation}

\clubpenalty=10000
\widowpenalty = 10000

\begin{document}

ICMI-perm.pdf

 

 

 

 

 

Continue to the balance of the preparation instructions.

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(e) *LaTeX users, please note that a postscript (PS) version is strongly suggested of your submission when you submit. This is because 13 out of 17 pdflatex submissions do not have all fonts embedded properly.
*Note submit a "dummy.ps" file to satisfy the system. Please name the file actually "dummy.ps or Do-Not-Use.ps." The dummy.ps file needs to be larger than 0 kb (it has to have a valid size).If there are any issues with your PDF, you will be requested to re-submit with a PS file.
Type 1 or TrueType fonts must be used. Type 3 fonts are NOT allowed. TrueType fonts are allowable, but will be tested for any problems which may need to be rectified. For help on obtaining the correct type of fonts, see this hint in the ACM FAQ list
(g) LaTex users, please note we are not allowed to compile or re-compile your submission. ACM & Sheridan Communications requests your .tex files to verify special characters, symbols, and/or accents when creating the metadata for the DL. These can be all submitted together as a ZIP for the source file.
(h) Click to continue reading and reviewing the formatting & submission requirements of your final version

3. Help with Formatting your Submission using the Mandatory ACM SIG templates above.

Abstract Section

Bad Breaks: Section Heads

Page Size & Margins

Bad Breaks: Widows

References (formatting your)

Acknowledgements (how to include)

Balanced Last Page

Revisions & Alterations

ACM Classifiers & Author Keywords

File Naming Scheme (Naming Your Files)

Submission Deadline & Policies

ACM Compliant PDF (creating)

Images & Figures

Title & Sub-Title

Author Names & Affiliations

Page Limits (see above)

Third Party Material

Author Keywords

Page Numbers/Numbering

Thumbnail Image & Caption

Auxiliary & Supplemental Material

   
*Note if your paper has any formatting issues, you will be redirected to these instructions to rectify your submission and re-submit.
Page Size

The page size for this ACM publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations.

File Naming Scheme

Name your .doc or .tex, .pdf, .ps (for latex submissions) and thumbnail files using your submission ID# with the lead (first) author's last name (example: icmi123-weaver.doc / icmi123-weaver.pdf). See the email with notification of acceptance and formatting instructions from acm@sheridanprinting.com for your specific assigned ID# (letter+numeric combination)

Title & Sub-Title

The ACM formatting for the title is 18 pt. Helvetica or Arial Bold and Initial Caps.

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters
**LaTeX users, do not include any extra coding: \large, \bf commands, \normalsize, or other coding that is overwriting the class file settings

 

Sub-Title: The ACM formatting for the sub-title is 14 pt. Helvetica or Arial and Initial Caps.

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note that a sub-title is considered a 2nd part of the title that usually appears after a colon (:), M-dash (--); or question mark (?).
**LaTeX users, please see the command/code to implement this smaller font size in your submission which will also help to save space, see ACM sample tex file     \subtitle

Authors' Complete Names, Email, Affiliation, & Affiliation Location

Be sure to update the final version of your PDF prior to submitting to include all authors full first/given, middle, and last/family names, and correct affiliation names, location, and other information under the title of the paper. See page 1 of the ACM sample pdf.
*All authors Full First/Given names are required to ensure proper indexing for authors with multiple papers and combining authors in the ACM DL directory.

Abstract

Authors are strongly encouraged to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM sample pdf.

References It is mandatory include all works cited in their work/submission in a References section at the end of the paper or extended abstract. See page 4 of the ACM sample pdf.

Force balancing your Last Page

 

Word Users: The ACM word template does automatically balance the last page if the last line is not deleted. If this has been removed accidentally, please use returns or use the tools available:
"Insert" → "Break" → "Column Break" to force text or material to the 2nd column.

  LaTeX Users: If your last page of references is appearing as two unbalanced columns, see sample 1 below. We suggest using "\vfill\eject" before the appropriate reference to force text or references to the 2nd column, see sample 2 below to see the effect of inserting the coding "\vfill\eject" before reference #19.

Sample 1 with an Unbalanced Last Page

Sample 2 showing the result of force balancing

ACM Classification Sections

 

 

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The "Categories and Subject Descriptors" and "Keywords" are strongly encouraged by ACM to be included first page of your submission after the Abstract text. See page 1 of the ACM sample pdf, how these 2 sections should appear on your submission.

Categories and Subject Descriptors: This ACM section enhances the ACM DL. This section should be included on the first page of your paper after the "Abstracts" abd before "Authors' Keywords." Click here for information on the ACM Computing Classification (1998) Scheme to be used.

Keywords: This section is your (the author's) choice of terms that you would like used to index your work (and separated by semi-colons). This should appear after the "ACM Categories & Subject Descriptors" and before the "Introduction" section head.
Separating your keywords; with semi-colons; is mandatory because there is a growing amount of technical terms with commas. Keywords separated with commas will be included as one elongated term.

ACM General Terms ACM General Terms are no longer required for the Papers & Abstracts to be included in the ACM Digital Library. This non-mandatory section may be removed from the first pageof your final version prior to submitting.
Bad Breaks

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.”
A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column.
Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.

Bad Breaks: Widows

  Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.” A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column. See these 2 examples/samples showing specific widows (bad breaks) within submissions.

Sample 4

Sample 5

 
  Word Users: To rectify this add or remove some text above --or-- increase the leading between some paragraphs --or-- increase/decrease the size of an image or table on the previous page..
  LaTeX Users: Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\clubpenalty=10000
\widowpenalty = 10000

*If some widows still appear, see this ACM FAQ on how to rectify these issues.

 

 

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Bad Breaks: Section Heads

 

Be sure you do not have bad page breaks or bad column breaks. Make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column. See these 2 examples/samples showing specific bad section head breaks.

Sample 1

Sample 2

 

  Word Users: To rectify this add extra text or space above the section head to force the head over to the next column or page -- or-- try reducing a line or two of text before.
 

LaTeX Users: Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\clubpenalty=10000
\widowpenalty = 10000

but using the coding \vfill\eject just before the section head code will force over the head to the next page or column to help rectify the bad break.

Third Party Material

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In the event any element used in your Material contains the work of third-party individuals, please know that it is the author/presenters responsibility to secure any necessary permissions and/or licenses, and the authors will provide the same permissions in writing to ACM when completing the ACM eform.

If the copyright holder requires a citation to a copyrighted work, this is the authors responsibility to include the correct wording and citations to the copyrighted material in their submissions. Any material (i.e., figure, image, illustration, music, backgrounds, etc) that you did not author/create is third party material and must be cited as such on the e-form as well as acknowledged in publication.

The proper credit acknowledgement includes the source and the copyright notice within the figure captions. For more information from ACM about 3rd party material, see: http://www.acm.org/publications/third-party-material

Images & Figures

 

 

 

 

 

 

 

 

 

 

 

These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in any distributed electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

No Page Numbering, Headers, & Footers
Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.
 
Acknowledgements

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It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 4 of the ACM sample pdf.

Creating an ACM Compliant PDF (Mandatory)

Your PDF file must be ACM Compliant to be included in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here.
To obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

Thumbnail Image (Optional) ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper) that will appear in the ACM DL only. This thumbnail image is "optional" and should be at least 72 dpi .jpg format (.jpg format ONLY).
If you do submit a thumbnail image, a short-brief caption (20-30 words) is required.

Click here for examples of thumbnails used within the ACM DL.
Creating your Accompanying Video (Optional Video Figure) The chairs and organizers encourage authors to contribute an accompanying video. An accompanying video figure is "optional." Click here for a general video guide to prepare your digital video for submissions.
Please be sure to review these instructions.
The chairs have a 50 MB limit for your whole submission..
Videos that do not comply with the above instructions will be excluded from the proceedings distributed at the conference and from the ACM digital library.
Auxiliary & Supplemental Material Auxiliary material is "optional." To preserve your research in as comprehensive manner as possible, authors should include with their submission the type of information normally included as "appendices." This includes, but is not limited to: Survey materials, Detailed algorithm descriptions, Technical Report, test data, Other Videos, etc.
Clearly, not all papers have or need such auxiliary materials. However, if yours does, please follow these instructions to include them.
Reminder, that the optional auxiliary material will not appear in the venue proceedings, and will only be associated with your submission in the ACM DL. Be sure, if your submission has an accompanying video to be presented at the conference, that the video is submitted appropriately as an "Accompanying Video."
Submitting a Revision and/or Revised File Please submit your final version only. Early submissions are appreciated, yet will be processed accordingly and passed onto the next stages of production that no further revisions will be accepted or allowed.
If you tried to resubmit and received the onscreen notice that no further revisions are allowed, your submission has already been passed onto the next stages of production and no further revisions will be allowed until post-conference, so that the delivery of the proceedings and timely appearance in the ACM DL can be ensured.

4. Submission Page Fields & Submitting the Files Necessary
Remember to Submit All the Relevant Information and Correct Files When you Submit.
Submit your final version only (not drafts).

Submission Deadline
  • The submission deadline is October 6th.
  • Papers and Abstracts not submitted on time will NOT appear in the proceedings, nor in the ACM DL.
  • Review the ACM authors' rights, copyright, and permission policies, then be sure to complete the ACM rightsrview form before submitting your final version.

ACM Information for Authors: Author Rights & FAQ

ACM Author Rights & Publishing Policy

New Options for ACM Authors to Manage
Rights and Permissions

Using Third Party Material & Proper Permission

Before Submitting
Did you complete the ACM form link from ACM Rightsreview to include your submission in the conference publication and ACM DL? Attend to the form ASAP if you have not done so before submitting.
Submission Page

 

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Please submit your final version only.
When your final version is ready, you need to complete the submission page and upload your .doc/sigchi11x and .pdf files or .tex, .ps, & .pdf files (as well as, the optional thumbnail image and/or optional accompanying video figure) on or before October 6th. Remember to see the email from acm@sheridanprinting.com with the unique-supplied direct link to submit your final version. We also recommend using a modern, standards-compliant Web browser to upload the necessary files.
If you are unable to find your direct submission information, please use the following link: Sheridan Communications Submission System for ACM to request your unique and individual submission link.

Title

Double check your title and the title and sub-title fields on the submission page:
1. Does your present title exist in the submission page title field? If not, Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf).
2. Be sure that the title is in Initial Caps -- Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Contact Author's Name Enter the name of the contact or contact author
Contact's Email Valid Address Enter the contact's or contact author's email address
Authors' Complete Names, Email, Affiliation, & Affiliation Location

ALL AUTHORS: All authors' full names, affiliation information, etc must be entered on the submission page. All authors' names and authorship order must match on the final pdf, the submission page, and the ACM eform. Any discrepancies will cause the submission to be returned to the authors to fix.

Author Fields include, so have all the appropriate information for your co-authors:
Author (full) given/first name
Author middle initial or name
Author last/family name
Author's valid email address
Primary & Secondary affiliation lab, dept, offices
Primary & Secondary affiliation (no labs or depts names in this field)
Primary affiliation city location only
Primary affiliation state/province location only
Primary affiliation country only

*Note how to include any Secondary affiliation information above using the "&" symbol to separate the primary and secondary affiliation information.

Abstract

Cut and paste the abstract text from your source document into the abstract field on the submission page (not from your pdf). The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

References

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Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or abstract. See page 4 of the ACM sample pdf.

ACM needs the references/citations to be copy and pasted from your word processor into this text field.
Word Users:
Please cut and paste this information into the submission page form directly from your source (.doc/sigchi11x) file, NOT from your pdf.
LaTeX Users:
PLEASE DO NOT submit your BibTeX data/directory. Instead submit the text & coding from your .bbl file created when you compile your document.

Author Keywords & ACM Classifiers

 

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Do not skip this RED-OUTLINED box on the submission page after the References field. It is mandatory to choose the ACM Classifiers that best fit your paper on the submission page, so that your submission can be properly indexed in the ACM DL.

Step 1: Choose the ACM classifiers (Categories & Subject Descriptors) included on the first page of your paper and as best relates to your submission.

Step 2: Cut and paste the author keywords into the Keywords field, separated with semi-colons.
Separating your keywords; with semi-colons; is mandatory because there is a growing amount of technical terms with commas. Keywords separated with commas will be included as one elongated term.

Step 3: Choose any additional ACM classifiers (Categories & Subject Descriptors) included on the first page of your paper and as best relates to your submission.

Files to Submit Source File, PDF, PS (postscript), Accompanying Video, and Thumbnail Image
Source File Browse and attach the Final Version of your Submission's Source File (.doc, .docx, .tex, etc).
Click here to return to the top of the Preparation instructions. 
PDF File Browse and attach the Final Version PDF of your Submission. Double check that your pdf is ACM compliant, all fonts are embedded, and that your pdf is US letter (8.5x11 inches). Submissions without all fonts embedded and not US letter (8.5x11) will receive an alert from PCS. Attend to fixing these issues and re-submitting ASAP. 
PS File (LaTeX only) Browse and attach the Postscript/PS file of your Submission's final version. LaTeX users, a PS file is mandatory. *Note submit a "dummy.ps" file to satisfy the system. Please name the file actually "dummy.ps or Do-Not-Use.ps." The dummy.ps file needs to be larger than 0 kb (it has to have a valid size).If there are any issues with your PDF, you will be requested to re-submit with a PS file.
Accompanying Video Figure (optional)
An accompanying video figure/file is optional and limited to 50 MB (this limit was set by the chairs). Be sure that you attach a valid video or the submitted file will be ignored and not included in the proceedings. They will appear within the conference Eproceedings and the ACM Digital Library. Videos must conform to the technical specifications as specified by the chairs & organizers.
Thumbnail Image (optional) Browse and attach the thumbnail image associated with your submission. Remember .jpg format only. See the information about a Thumbnail Image Caption if you submit a thumbnail. 
Thumbnail Image Caption (conditional) If you DO submit a thumbnail image, a 20-30 word caption is mandatory for the thumbnail to appear in the ACM DL. For a few examples, see Thumbnail Samples & Information.
If authors fail to supply a thumbnail image caption, the thumbnail will NOT appear in the ACM DL.
Descriptive Text (conditional read-me text for your auxiliary material) If you DO submit auxilary material, you must enter the descriptive (read-me) text into this field that describes how the auxiliary material is related to your submission. For more info.
Auxiliary Material Zip (optional) All auxiliary material to support your paper/submission must be compressed or zipped. Click here for more info.

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Click Submit

5. After You Submit (What to Expect)

Confirmation
You will see a confirmation screen after a successful upload. As well, a confirmation email will be sent to the contact's email address entered on the submission page.

OK or Fixes Needed

You will be contacted by one of the publication coordinators at Sheridan Communications. Please be patient due to large volume of submissions that must be processed and checked. The coordinator will inform you of the following:
(i) That everything is in order with your submission.
--OR--
(ii) That you must fix something before it is final. If this is true, you will receive specific information about how to revise your submission to meet requirements, and a new deadline will be given to submit the corrected material. You are required by the chairs to adhere to this NEW deadline so publication is not delayed.

Questions                                                 (Return to Top)

If you still have questions or problems about the ACM & SIG formatting requirements, please contact us at Sheridan Communications via telephone at +1-908-213-8988 or via email with the conference acronym (ICMI'13) in the subject line.