Preparation Instructions for ICMI'14 Paper Submissions
POSTED & REVISED ON 8/20/14 @ 11:45 AM NY timezone

This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed for your final version, to the conference publications and the ACM Digital Library, the required fields, and how and when to complete the appropriate ACM rightsreview electronic forms. All submission documents must comply with ACM SIG Templates and Formatting.

1. Submission Deadline & Page Limits
The submission deadlines were set and agreed upon by the chairs, ACM, & Sheridan Communications to ensure the deliverables for attendees and the timely appearance in the ACM DL.Your page limit is set by the category your submission has been selected for:

 Submission Deadline: September 10th Click here if you are NOT submitting ONE of these PAPER types to be directed to your specific preparation instructions. Full (Long) Paper = 8 Page Limit with optional 40 MB Accompanying Video Figure Short Paper = 4 Page Limit with optional 40 MB Accompanying Video Figure Doctoral Symposium Papers = 5 Page Limit with optional 40 MB Accompanying Video Figure

2. Required ACM SIG Templates to be Used to Prepare Your Final Version

 Click on the program you are using to create your final version to obtain the most up-to-date ACM templates and class files: Microsoft Word LaTeX

Microsoft Word Instructions
(a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

• The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
• The title and authors' names as they appear on the completed ACM eform, need to be included on the submission page and the final version pdf submitted. All 3 places the submissions' titles and authors names must match. If they do not match in all 3 placces, you risk your submission being removed from the conference publication and the ACM DL.
• Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
• Submission Deadline Reminder: September 10th

(b)

We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step c and the ACM Rights Review Confirmation email), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

(c)

Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(d) Click to continue reading and reviewing the formatting & submission requirements of your final version

LaTex Instructions
(a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

• The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
• The title and authors' names as they appear on the completed ACM eform, need to be included on the submission page and the final version pdf submitted. All 3 places the submissions' titles and authors names must match. If they do not match in all 3 placces, you risk your submission being removed from the conference publication and the ACM DL.
• Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
• Submission Deadline Reminder: September 10th
(b) This specified class file must be used for your submission: sig-alternate-2013 class file
(c) When using the specified class file above, you may want to fetch the additional sample files and instructions provided under 'Option 2: LaTeX2e templates and formatting information
Be sure to use the class file above in item #b.
(d)

Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

 Copyright License Permission-Release Copyright Sample PDF: ICMI-copyright.pdf Include the following text/code in your .tex document after \documentclass and before \begin{document} \documentclass{sig-alternate-2013} \newfont{\mycrnotice}{ptmr8t at 7pt} \newfont{\myconfname}{ptmri8t at 7pt} \let\crnotice\mycrnotice% \let\confname\myconfname% \permission{Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from permissions@acm.org.} \conferenceinfo{ICMI'14,}{November 12--16, 2014, Istanbul, Turkey.} \copyrightetc{Copyright 2014 ACM \the\acmcopyr} \crdata{978-1-4503-2885-2/14/11\ ...\$15.00.\\ Replace this line with the http://DOI string/url which is specific for your submission and included in the ACM rightsreview confirmation email upon completing your ACM form} \clubpenalty=10000 \widowpenalty = 10000 \begin{document}  Return to top of page Continue with preparation instructions  License to Publish Sample PDF: ICMI-license.pdf Include the following text/code in your .tex document after \documentclass and before \begin{document} \documentclass{sig-alternate-2013} \newfont{\mycrnotice}{ptmr8t at 7pt} \newfont{\myconfname}{ptmri8t at 7pt} \let\crnotice\mycrnotice% \let\confname\myconfname% \permission{Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than the author(s) must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from permissions@acm.org.} \conferenceinfo{ICMI'14,}{November 12--16, 2014, Istanbul, Turkey. \\ {\mycrnotice{Copyright is held by the owner/author(s). Publication rights licensed to ACM.}}} \copyrightetc{ACM \the\acmcopyr} \crdata{978-1-4503-2885-2/14/11\ ...\$15.00.\\ Replace this line with the http://DOI string/url which is specific for your submission and included in the ACM rightsreview confirmation email upon completing your ACM form} \clubpenalty=10000 \widowpenalty = 10000 \begin{document}

 Permission Release   Example: ICMI-perm.pdf Include the following text/code in your .tex document after \documentclass and before \begin{document} \documentclass{sig-alternate-2013} \newfont{\mycrnotice}{ptmr8t at 7pt} \newfont{\myconfname}{ptmri8t at 7pt} \let\crnotice\mycrnotice% \let\confname\myconfname% \permission{Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage, and that copies bear this notice and the full citation on the first page. Copyrights for third-party components of this work must be honored. For all other uses, contact the owner/author(s). Copyright is held by the author/owner(s).} \conferenceinfo{ICMI'14,}{November 12--16, 2014, Istanbul, Turkey.} \copyrightetc{ACM \the\acmcopyr} \crdata{978-1-4503-2885-2/14/11. \\ Replace this line with the http://DOI string/url which is specific for your submission and included in the ACM rightsreview confirmation email upon completing your ACM form} \clubpenalty=10000 \widowpenalty = 10000 \begin{document}

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(e) Click to continue reading and reviewing the formatting & submission requirements of your final version

3. Help with Formatting your Submission using the Mandatory ACM SIG templates above.

 Abstract Section Bad Breaks: Widows (how to fix) Page Size & Margins Accompanying Video Figure Balanced Last Page Postscript File (for LaTeX users) Acknowledgements (how to include) Before Submitting References (formatting your) ACM Classifiers & Author Keywords Correcting A4 PDF Page Size Revisions & Alterations ACM Copyright & Author Policies File Naming Scheme for Files Submission Deadline & Policies ACM Compliant PDF (creating) Grant & Funding Acknowledgements Title & Sub-Title Formatting Author Names & Affiliations formatting Images & Figures Third Party Material Author Keywords & ACM Classifiers Page Limits Thumbnail Image for the ACM DL Bad Breaks: Loner section heads Page Numbers/Numbering Type 3 fonts (not allowed) Video Figure *Note if your paper has any formatting issues, you will be redirected to these instructions to rectify your submission and re-submit. Skip to the Submission Page Process

4. Submission Page Fields & Submitting the Files Necessary. Remember to Submit All the Relevant Information and Correct Files When you Submit. Submit your final version only (not drafts).

The submission deadline is September 10th.
Papers and Abstracts not submitted on time will NOT appear in the proceedings, nor in the ACM DL.
Review the ACM copyright and permission policies and complete the ACM rightsreview form before submitting your final version.

Before Submitting
Did you complete the ACM form link from ACM Rightsreview to include your submission in the conference publication and ACM DL? Attend to the form ASAP if you have not done so before submitting, then see the confirmation email from ACM with the correct copyright text to include (see above)
Submission Page

When your final version is ready, approved by all authors, copyright block text included, and formatting completed on your submission (along with PDF and all additional files: source, thumbnail, etc). Then access your PCS account and submit all the related files on or before September 10th.
*

Title

Enter the title that appears on the final version to be submitted.
1. Does your present title exist in the submission page title field? If not, Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf).
2. Be sure that the title is in Initial Caps -- Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Enter a valid email address for the contact or corresponding author of this submission. Note the email address entered here can differ from the email address entered in the author's personal PCS account and as shown on the pdf to be submitted.

Authors' Complete Names, Email, Affiliation, & Affiliation Location

ALL AUTHORS: All authors' full and complete names, affiliation information, emails, and affiliation locations must be entered on the submission page. All authors' full and complete names and authorship order must match on the final pdf, the submission page, and the ACM eform. Any discrepancies will cause the submission to be returned to the authors to fix promptly.

Author Fields include, so have all the appropriate information for your co-authors to complete the PCS submission page.
Author (full) given/first name
Author middle initial or name
Author last/family name
Author's valid email address *be sure to update all email address fields
Primary affiliation lab, dept, offices
Primary affiliation (no labs or depts names in this field)
Primary affiliation city location only
Primary affiliation state/province location only
Primary affiliation country only

Secondary affiliation lab, dept, offices
Secondary affiliation (no labs or depts names in this field)

Secondary affiliation city location only
Secondary affiliation state/province location only
Secondary affiliation country only

Abstract

UPDATE the abstract text from your source document of your final version into the abstract field on the submission page (not from your pdf) if you have changed any text when creating your final version. The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

References

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or extended abstract.
The PCS submission system is set up to automatically extract the references from your submitted pdf. Please verify that the references have been correctly filled in from your pdf. NOTE: If you change the references when you submit a revised pdf, erase all the text in this box before submitting the new PDF file. Otherwise, the system will keep your original references.
Double check that PCS has properly captured your References. If it has not, go back and manually cut and paste your references from your source (.doc, .docx, .tex) file into this field.

Author Keywords

The Author Keywords section is strongly encouraged to be included on the first page of your submissions and is still mandatory to be properly entered on the PCS submission page. Semi-colons must be used to separate the keywords or terms.

Note your keywords (& terms) may appear in the ACM DL in one long string if not separated properly with semi-colons.
You would enter into the PCS "Authors Keywords" field:
 Remote testing; Lock, Stock, & Barrel; asynchronous testing; task assignments; empirical study

Entering the ACM Classifiers (Classifications)

The ACM Classifiers (Categories & Suject Descriptors) section is strongly encouraged to be included on the first page of your submissions and yet is still mandatory to be properly entered on the PCS submission page from the ACM 1998 Classification scheme.

The ACM Categories & Descriptors (known as "ACM Classifiers" on the PCS submission page) need to be entered in a similar fashion to the Author Keywords, with the only numeric/letter identifier combination entered, and any additional classifiers entered after using a semi-colon to separate the choices. For example, if your paper included the classifiers as seen here:

 If the entered classifications do not utilize the 1998 ACM classification system (scheme) with correct codes. The classification code will default to H.5.m for the ACM DL.

You would enter into the PCS field, for example:
 H.3.5; H.4.3; K.6.0
PDF File

Attach the PDF of your ICMI'14 Submission

Browse and attach the Final Version PDF of your Submission.

• Double check that your pdf is ACM DL Compliant by the Settings
• All fonts are embedded
• Your pdf is US letter (8.5x11 inches)
• PCS will provide the submitting author alerts of non-embedded fonts and wrong page size, as well as missing and/or incompleted field. Attend to these alerts promptly.
Non-compliant files may be returned to the authors to fix or an ACM/SIGCHI compliant pdf will be created by Sheridan Communications.
Source File(s), Optional Video Figure, & Optional Thumbnail Image
• Source File (mandatory): This can be the .doc, .docx, .tex, .odt, .qxd, or other file that you used to write & create your paper & final pdf submitted above.
• Thumbnail Image (optional): This thumbnail image is "optional" and should be at least 72 dpi .jpg format (.jpg format ONLY). If you do submit a thumbnail image, a short-brief caption (20-30 words) is required. Click here for examples of thumbnails used within the ACM DL.
• Accompanying Video Figure: See instructions above and be sure to submit a compliant video in a valid video format.
Non-compliant files may be returned to the authors to fix or an ACM/SIGCHI compliant pdf will be created by Sheridan Communications.
Thumbnail Image Caption (conditional) If you do submit a thumbnail image, a 20-30 word caption is mandatory for the thumbnail to appear in the ACM DL. For a few examples, see: Thumbnail Samples & Information.
If authors fail to supply a thumbnail image caption, the thumbnail will NOT appear in the ACM DL.
Other Fields
Please be sure to complete the other fields on the PCS submission page that are needed for the chairs to create the program and session assignments.
Then
Once you've filled out the submission page form, press the submit button at the bottom of the page. A window will pop up to show the progress of your transmission.

Click Submit

5. After You Submit (What to Expect)

Confirmation
You will receive a confirmation screen from the submission system. Upon completion, the submitting author will be alerted of any pending conflicts, font, page size, or empty fields. Attend to the fixes immediately.

OK or Fixes Needed

Within a few days after the submission deadline, the contact author or all authors will be contacted by Sheridan Communications, and will inform you of the following:
(i) That everything is in order with your submission and that your completed ACM eform has been verified.
--AND/OR--
(ii) That you must revise or repair the issues that exist with your submission. Included in this email message will be specific information about how to revise/fix your submission to meet ACM & SIGCHI requirements. The authors are required to attend to the fixes in a timely fashion (by the deadline provided in the email message).

Possible ACM form to be re-completed

At the time you completed your ACM eform, it is unknown if you are submitting an accompanying video or auxiliary material with your final version. So you might be requested by ACM, the chairs, and/or Sheridan Communications to recomplete a new form based on the processing of your material. Please be patient and attend to the new form if needed right away. The ACM rightsreview forms are now electronic and only take moments to complete.