B. Files to Submit (Source, PS (postscript), and PDF):

• Source File -- We need the source file (tex or doc) for each submission, be sure your submission is formatted for US Letter (8.5x11 inches). LaTex users: We do not need your whole directory of images, figures and packages, just the main TEX file with the title, authors, affiliations, abstract, keywords, as well as the references from your bbl file (not your whole bib directory).

• Postscript (.ps) File -- A ps file is NOT mandatory for Word submissions, but needed for LaTex submissions because of the extremely low percentage of properly created pdf from tex to pdf (or pdflatex).

• PDF File (.pdf) -- Your pdf file should be first and foremost IEEE Xplore Compliant. Right Click here to obtain the IEEE distiller settings for full versions of Adobe Acrobat and Distiller ONLY.
  (a) Tex submissions: If your pdf file is not IEEE Xplore Compliant & ACM Compliant, we will distill your PS file with the IEEE distilling settings and use the PDF we create for your submission in the proceedings.
  (b) Word submissions:  If your pdf file is not IEEE Xplore Compliant & ACM compliant, we will distill your doc file with the IEEE distilling settings and use the PDF we create for your submission in the proceedings.

• Video Image (Optional accompanying video) -- HRI 2010 Chairs' Video Instructions 
  Please be sure to review these instructions, videos not compliant with these instructions will be excluded from the Eproceedings.

• Naming Scheme of All Files -- Please name all your files to be submitted with your Paper IDENTIFIER Number and the LEAD (first) author's last name in all lower case letters (for example: fp1999-smith.pdf, fp1999-smith.ps, fp1999-smith.tex, or fp1999-smith.doc)

C. Page Size & Page Breaks: Submissions that do not conform to the IEEE standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this ACM publication is US Letter (8-1/2x11 inches). Be sure that there are no bad page or column breaks--Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column. 

D. figures or images. 
     (D1) Authors with color figures, authors please be aware your figures are printing in black and white (grayscale) in the body pages of print version proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white (also for ACM DL users accessing your paper online). Your images will and may appear in color on your electronic submissions for inclusion on CD or DVD proceedings, and will appear in color in the ACM Portal (digital library).
     (D2) Resolution: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images. 
     (D3) TIF (EPS) vs JPG (JPEG) images: TIFs were (and should be created) created for pre-press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it idea for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi ), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.
     (D4) Rules/Lines: We recommend for quality reproduction of rules in your graphs, tables or charts, that the rules are at least a 0.5 pt. and black. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- bear in mind that your laser printers have a far lower resolution than the imagesetters that will be used.
     (D5) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly.
     (D6) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

E. Page Numbers, Headers and Footers: Your final submission SHOULD NOT contain any footer or copyright string information in the footer area (bottom margin), headers or page numbers. The papers will be paginated in a determined order by the chairs and added to the bottom upon finalization.

F. Click on which program you will be using to prepare your submission for the proceedings:

WORD USERS

LaTEX USERS

1. The HRI 2010 Latex sample files and templates: ZIP of IEEE/HRI_LaTex_Files

2. Please include all text (including references from the .bbl file) into one complete .tex document. We do not want a directory of multiple files, only one .tex file with all text from your submission. We do not need the figures. We do NOT recompile your submission, we are only using the one (single-complete) source file to extract text and data that we need to complete the metadata for the ACM digital library.

3. Name your .tex, .ps, and .pdf files using your HRI Paper # with the lead (first) author's last name (example: fp1999-weaver.tex / fp1999-weaver.pdf and .ps).  Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email with notification of acceptance and formatting instructions from iui@sheridanprinting.com for your paper id#, and link to submit your paper.

4. Remember the Keywords section is mandatory on the first page of your paper after the Abstract and before Introduction.

5. You need to submit your paper by uploading your .tex, .ps, and .pdf to: http://www.sheridanprinting.com/ieee/hri/hri.cfm  on or before January 7th (9:00 AM EST, NY time).  We recommend using a modern, standards-compliant Web browser to upload the necessary files.  You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

6. AFTER YOU SUBMIT: A confirmation screen/window will appear and a confirmation email sent to the contact author's email address. Contained in both will be a link for a completed IEEE COPYRIGHT FORM. Please print the form, sign, date, and FAX to Sheridan Printing ASAP (preferably on or before the end of the day, January 7th):
1-908-213-3285 or 1-908-454-2554, or a scanned copy of the signed form can be emailed to us at: copyrightform@sheridanprinting.com
*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US government affiliations.

Questions
If you still have questions or problems please contact myself, by phone: 1-908-213-8988 or via email at: lisatolles@sheridanprinting.com with the conference name (HRI 2010) in the subject line.

Thank you again for participating in this conference and I look forward to receiving your materials on a timely basis.

Sincerely,
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988