Preparation Instructions for HRI'12 Submissions
POSTED & REVISED ON 12/15 @ 7:55 AM EDT

Dear Accepted or Invited Author,

Thank you for participating at the HRI'12 Conference and contributing to the Proceedings. This web page will acquaint you to the formatting and submission instructions for the FINAL VERSION of your paper, to the proceedings and the ACM DL, the required fields, and how and where to complete your signed ACM Copyright or Permission-Release forms.

Click here if you are NOT contributing a keynote talk, invited talk, or panel overview abstracts be directed to your specific preparation instructions.

Please read the whole page. Submissions that do not conform to the ACM SIG standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.

Submission Deadlines and Preparation of Copy

All ACM sponsored proceedings will be included in the ACM Digital Library as well as prepared for printed and/or electronic publication. All papers for the conference must be submitted in an electronic format which conforms to ACM SIG specifications and formats. Your electronic submission is due on or before January 9th. Please read the following, this is important to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the ACM Digital Library (Portal).

1. PAGE LIMITS
Please submit as early as possible if you are able to do so. Your page limit is set by the category your submission has been selected for:

2. MANDATORY FIELDS TO BE COMPLETED ON THE SUBMISSION
PAGE & INFORMATION TO BE INCLUDED WITHIN YOUR SUBMISSION

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters

Make sure that every author’s name is entered correctly for spelling, accents, and the fields filled in properly for each authors' first, middle, and last (surname/family) names.

Please enter the correct email address for every/all authors of your paper.
This is a new (mandatory) requirement for the ACM metadata and for your paper to appear in the ACM DL.

Make sure that every author’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution or corporate affiliation, as well as the specific location (city, state/provience, and country).

Authors with multiple affiliations: please enter them on the same line of the submission system and only list the main affiliation's location:
Example 1

Affiliations: Microsoft Research & University of Washington
Location City: Redmond
Location State: Washington
Location Country: USA

Example 2

Affiliations: Eindhoven University of Technology & Philips Research
Location City: Eindhoven
Location Country: Netherlands

Cut and paste the abstract text from your source document into this field on the submission page (not from your pdf). The abstract on the submission page is the one that will appear in ACM Digital Library.

ACM needs the references/citations in plain text (.txt with no coding). Copy and paste from your word processor into this text field.
Word Users: Please cut and paste this information into the submission page form directly from your source (.doc/docx) file, NOT from your pdf.
LaTeX Users: PLEASE DO NOT submit your BibTeX data. Instead submit the text & coding from your .bbl file created when you compile your document.

ACM Classification Sections

ACM Classification Keywords and Authors Keywords are mandatory, and must match the information on the first page of your final version. If they do not match, your file will be returned to you for revision. The ACM General Terms section HAS BECOME AN optional section for the first page of your submission.

Primary ACM Classification Keyword (MANDATORY): Make sure that your selection included on the first page of your paper after Authors' Keywords are also chosen properly on the submission page. Click here for information on the ACM Computing Classification Scheme.

General Terms (Optional on First Page, Mandatory on Submission Page): You must select one or more of the following General Terms which must match those listed in your submission.

Click here for more information on the ACM General Terms.

Authors' Keywords (MANDATORY):This section is your (author) choice of terms you would like used to index your work. They are mandatory on the submission form and the first page of your paper or note.

Additional ACM Classification Keywords (OPTIONAL): Use step 4 to choose any additional ACM classifiers you want your paper indexed by in the ACM DL.

Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this ACM publication is US Letter (8-1/2x11 inches). US Letter is a standard page size option on most applications.

Be sure that there are no bad page or column breaks
Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over.
Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, it is always good practice to print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, but your images will appear in full color in the electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images. When creating or revising your images for inclusion in the paper, please be sure you choose CMYK (and not RGB) as the color profile choice .

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it ideal for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

It is the contact or submitting author's responsibility to be sure if there are any acknowledgements that need to be included in the paper or abstract submission prior to submitting the final version (either as a title note or using the Acknowledgement section before the listing of the References). See page 4 of the ACM sample pdf.

Your final submission SHOULD NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.

Your PDF file should be ACM Compliant. The requirements for an ACM Compliant PDF are Outlined Here.
Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

ACM is requesting a thumbnail image that is a representation of your paper (e.g., a figure that can convey the key idea of your paper). This thumbnail will be shown on the main page of your paper in the ACM Digital Library. This thumbnail image is "optional" and should be at least 100 pixels wide in .jpg format (.JPG format only). If you do submit a thumbnail image, a short-brief caption (20-30 words) will be required.

Please download the template from the ACM website: http://www.acm.org/sigs/pubs/proceed/template.html

(c)

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\conferenceinfo{HRI'12,} {March 5--8, 2012, Boston, Massachusetts, USA.}
\CopyrightYear{2012}
\crdata{978-1-4503-1063-5/12/03}
\clubpenalty=10000
\widowpenalty = 10000

(g)

5. AFTER YOU SUBMIT

Note: Usually, only one form is needed, and it can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US or foreign government affiliations. Sheridan and/or ACM Copyrights-Permission office will notify you if a second form is needed.

Questions                                                 (Return to Top)

If you still have questions or problems about the ACM & SIGCHI formatting requirements, please contact us at: 1-908-213-8988 or via email at: acm@sheridanprinting.com with the conference name (HRI'12) in the subject line.