PREPARATION
INSTRUCTIONS FOR GECCO 2012 TUTORIALS
POSTED & REVISED ON 3/4 @ 6:45 AM EST
Dear Accepted Author,
Thank you for participating in the GECCO'12 Conference (sponsored by ACM SIGEVO) and contributing to the Compilation Epublication. This web page will acquaint you to the formatting and submission instructions for the FINAL VERSION of your 4-up Slide Landscape US letter Pages, to the Compilation Eproceedings, and the required fields.
Please read this whole page. Submissions that do not conform to the GECCO, ACM, & SIG standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.
Submission Deadlines and Preparation of Copy
Your tutorial slides must be submitted by uploading both a pdf file and your PowerPoint source files on or April 11th. This submission deadline was set by the GECCO 2012 chairs and organizers to avoid any expedited services or express shipping charges. Note there is a limit of 120 slides transferred into a 4-up slide landscape US letter page, please read the balance of the preparation instructions below..
Tutorial Content and Format
A. Slides: First prepare the slides you will present during the course. On the first or title page of these slides, add the following text in 12 or 14 pt. Times/Times New Roman font, with "GECCO'12" made italic:
Copyright is held by the author/owner(s).
GECCO’12, July 7–11, 2012, Philadelphia, Pennsylvania,
USA.
ACM 978-1-4503-1177-9/12/07.
B. Format: The page size for your 4-up landscape tutorial submission is US Letter (8-1/2x11).
C. Preparing for Submission: Please see this sample PowerPoint File, GECCO12sample.ppt and sample in the properly created 4 up slide landscape pages, GECCO12sample.pdf
D. CONTENT: Do NOT include anything for which you do not own the copyright (e.g., do not include a published paper because the publisher owns the copyright). The tutorial file you submit can include the following and recommended sections.
(D1) Brief biographical sketch(es) of the instructor/presenter(s): Include the heading "Instructor Biography" or "Instructor Biographies" at the top and provide biographical sketch of each instructor.
(D2) Agenda: Include the heading "Agenda" at the top and list the schedule of the tutorial activities.
(D3) List of objectives for the tutorial: Include the heading "Objectives of the Tutorial" at the top and describe what participants can expect to learn in a bulleted list.
(D4) Copies of All Slides: Include all slides that will be presented in the tutorial in a format that is readable and allows sufficient space for participants to take notes. Remember to include the copyright statement on the first slide mentioned in section A above. Remember that these pages are numbered with Arabic numerals.
(D5) Worksheets: (Optional) You may include workbook-type pages where participants can enter data from your demonstrations, respond to questions that test their understanding of the course material, record the outcomes of their group exercises, etc.
(D6) Suggested Readings: Provide pointers to literature and other sources that will enable your students to continue to extend their knowledge in this area.
(D7) References/Citations: (Optional) Include the heading "Bibliography," "Citations," or "References."
E. FIGURES & IMAGES
(E1) Authors with color figures, authors please be aware your images can appear in color, but that users of the ACM DL may print the accessible pdfs in grayscale.
(E2) Resolution: We recommend images to be at least 300 or 600 dpi/ppi for quality reproduction.
(E3) TIF vs JPG (JPEG) images: TIFs were (and should be) created for pre-press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it idea for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.
(E4) Rules/Lines: We recommend for quality reproduction of rules in your graphs, tables or charts, that the rules are at least a 1 pt. and black. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- bear in mind that your laser printers have a far lower resolution than the imagesetters that will be used.
(E5) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly. Using Times/Times new roman and Arial/Helvetica are recommended.
(E6) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.
F. OPTIONAL THUMBNAIL IMAGE FOR THE ACM DL: ACM is requesting a thumbnail image to identify your paper (a small one image representation of your paper). This thumbnail image is "optional" and should be at least 72 dpi, 100 pixels wide in .jpg format. If you do submit a thumbnail image, a short-brief caption (20-30 words) will be required.
G. MANDATORY FIELDS TO BE COMPLETED ON THE SUBMISSION PAGE |
|||
| Title & Subtitle Fields | Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters on your submission and in this field on the submission page | ||
| Complete Names | Make sure that every author/presenter/instructor’s full name is entered correctly for spelling, accents, and the fields filled in properly for each authors' first, middle, and last (surname/family) names. | ||
| Email Addresses | Please enter the correct email address for every/all author/presenter/instructors of your paper. This is a new (mandatory) requirement for the ACM metadata and for your paper to appear in the ACM DL. | ||
| Affiliation Information | Make sure that every author/presenter/instructor’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution or corporate affiliation, as well as the specific location (city, state/provience, and country). Authors
with multiple affiliations: please enter them on the same line
of the submission system and only list the main affiliation's location: Affiliations:
Microsoft Research & University of Washington Example 2 Affiliations:
Eindhoven University of Technology & Philips Research |
||
| Abstract | Kindly enter a brief overview or summary of your Tutorial. | ||
ACM Classification Sections
|
Your selections for these three sections is mandatory on the submission page. Kindly choose appropriate classifiers. ACM Classification Keywords: Click here for info on the ACM Computing Classification Scheme. General Terms: You must choose from these 16 terms Algorithms, Design, Documentation, Economics, Experimentation, Human Factors, Languages, Legal Aspects, Management, Measurement, Performance, Reliability, Security, Standardization, Theory, Verification. Click here for info on the ACM General Terms. Authors Keywords: This section is your (author) choice of terms you would like to be indexed by. |
||
| References | ACM would like to collect the references/citations used within your presentation in straight text (.txt with no coding), so this information can be used to enhance the capabilities of the ACM DL (Portal). Latex Users: PLEASE DO NOT cut and paste your whole bib directory, kindly run bibtex and enter the references/citations that are used within your paper and that have appear in the .bbl file created. The Sheridan submission system is setup to accept the latex coding and prepare the .bbl list for the ACM DL. | ||
H. SUBMITTING YOUR TUTORIAL: You need to upload your .ppt and .pdf files (& optional thumbnail image) to: http://www.sheridanprinting.com/acm/sigevo/sigevo.cfm on or before April 11th. We recommend using a modern, standards-compliant Web browser to upload the necessary files.
I. AFTER YOU SUBMIT
(a) You will receive a confirmation email to the contact author's email address entered on the submission page
(b) On
or about the submission deadline date, the contact author will receive
a 2nd email with a link to the appropriate ACM electronic form to sign.
The new ACM eforms usually only takes moments to complete. Please give
this your immediate attention when the link for the appropriate ACM form
is received.
QUESTIONS (Return to Top)
If you still have questions or problems please contact myself, by phone: 1-908-213-8988 or via email at: acm@sheridanprinting.com with the conference name (GECCO'12) in the subject line. Thank you in advance for adhering to the chairs' page limits and the set deadlines.
Sincerely,
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988