Sheridan Printing Company, Inc.
Technical Publications and Commercial Offset Lithographers
1425 Third Ave., Alpha, NJ 08865
1-908-213-8988
/ fax: 1-908-213-3285
INSTRUCTIONS WERE REVISED ON 2/3 @ 2:5
PM EST
Dear Tutorial Presenter,
Thank you for participating in the GECCO'09 Proceedings. This web page will acquaint you to the formatting and submission instructions for the FINAL VERSION of your Tutorial to the proceedings, the required fields, and how and where to submit your signed ACM Permission-Release forms. Click here if you are NOT submitting a Tutorial.
Please read the whole page. Submissions that do not conform to the ACM, SIG, & GECCO standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.
Submission Deadlines and Preparation of
Copy
All ACM SIG sponsored conferences will have
their material included in the ACM Digital Library as well as prepared for
printed and/or e-publication. All papers for the conference must be submitted in
an electronic format which conforms to ACM specifications. Your electronic submission is due on or
before April 21st (9:00 AM EST, NY time).
Your page limit is set by the category your submission has been
selected for:
|
200 Slide Limit | |
| Click here if you are NOT submitting a Tutorial | |
NOTES TO ALL AUTHORS, please read the following, this is important and to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the ACM Digital Library (Portal).
(A) MANDATORY SECTIONS: The following list are MANDATORY SECTIONS and should be filled in properly and accurately by the authors/presenters on the FINAL VERSIONS and the submission page. The material/information entered on the submission page is used to produce the Indexing of the E-Publications, and the metadata to include the conference e-publication in the ACM Digital Library (Portal):
Title of Your Submission Should be Initial Caps -- Meaning First Letter of the Main Words Should be Made Capital Letters.
Authors/Presenters Complete Names -- For each and all authors their first name, middle initial (if any), and last name need to be included after the title of the paper on the first page, and on the electronic submission page (please recheck what you enter)
Affiliation -- EACH authors or presenters' affiliation, department (if any) affiliation location, State, Country, and email address should be included and MUST entered on the submission page.
Abstract -- Please include an abstract (short overview) of your paper or poster on the first page top of the left hand column. The abstract on the first page of your paper or abstract needs to be entered into the abstract field on the submission page word for word.
ACM Classification Sections: These 3 sections are mandatory to be chosen properly on
the submission page, but because of the unique submission type do not have to
be included within the pdf or slides.
(a) ACM Categories
& Subject Descriptors: Your choices of the
ACM classifiers need to be Choosen Properly on the Submission
Page.
(b) General
Terms: This section is limited to the following 16 terms and
MUST be chosen properly on the submission page: Algorithms, Design,
Documentation, Economics, Experimentation, Human Factors, Languages,
Legal Aspects, Management, Measurement, Performance, Reliability, Security,
Standardization, Theory, Verification.
(c)
Keywords: This section is your choice of terms you would like to be
indexed by.
References -- ACM would like to collect the references/citations used within your paper/presentation in straight text, so these can be used to enhance the capabilities of the ACM DL (Portal)
B. ACM Copyright/Permission Strip: Insert the ACM copyright-permission statement (GECCO-C-perm.txt), right click and download to cut and paste into your first slide). Be sure to choose a point size that is suitably read when reduced to 4 or 6 slides per page, with GECCO'08 italicized. See the attached pdf as an example: GECCO-C-perm.pdf & SAMPLE PDF WITH 4 SLIDES on a LANDSCAPE US LETTER PAGE
C. Page Size & Page Breaks: This may not apply to tutorials, but check thru your slides and pdf that no bad breaks appear. Submissions that do not conform to the ACM, SIG, & GECCO standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this ACM publication is US Letter (8-1/2x11 inches). Be sure that there are no bad page or column breaks--Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over.
D. figures or
images.
(D1)
Authors with color figures, authors please be aware your figures are
printing in black and white (grayscale) in the body pages of print version
proceedings. We suggest you print your paper to a black/white printer (or
black-white version) to be sure that the tones, screening, images reproduce well
in black and white (also for ACM DL users accessing your paper online).
Your images will and may appear in color on your electronic submissions for
inclusion on CD or DVD proceedings, and will appear in color in the ACM Portal
(digital library).
(D2) Resolution: We recommend images to be at least 300
or 600 dpi for quality reproduction and saved as .tif
images.
(D3) TIF
(EPS) vs JPG (JPEG) images: TIFs were (and
should be created) created for pre-press applications where quality takes
priority over file size. While TIFs can be compressed (LZW compression option
when saving out of Photoshop, for example), no image data is lost, thus ensuring
maximum quality. JPEG was designed as a compressed image format designed to keep
the file size small which makes it idea for use in web graphics. To do this, the
JPEG format actually deletes image data from the image. The higher the level of
compression, the more data is removed. This is referred to as a lossy
compression system. On a printout, the removed data tends to show up as blocky
areas of a solid color. At higher resolutions (a minimum of 200 dpi ), there's
usually enough data in the JPEG file for the compression artifacts to be very
noticeable.
(D4) Rules/Lines: We recommend for quality reproduction
of rules in your graphs, tables or charts, that the rules are at least a
0.5 pt. and black. Finer lines and points than this will not reproduce
well, even if you can see them on your laser printed hardcopy when checked --
bear in mind that your laser printers have a far lower resolution than the
imagesetters that will be used.
(D5) Fonts: If your figure uses custom or any
non-standard font, the characters may appear differently when printed in the
proceedings. Remember to check your figure creation that all fonts are embedded
or included in the figure correctly.
(D6) Transparencies: If a figure or image is assembled
from multiple images, the images must be embedded, layers flattened or grouped
together properly in the file, not lined. Transparencies should also be
flattened.
E. Page Numbers, Headers and Footers: Your final PDF SHOULD NOT contain any footer or copyright string information in the footer area, headers or page numbers (but the correct ACM copyright-permission notice should appear on the first page in the lower-left or within the first slide, be sure to choose a point size that is suitably read when reduced to 4 or 6 slides per page). The papers and presentations will be paginated in a determined order by the chairs and added to the bottom upon finalization.
F. Files to Submit (Source, PS (postscript), and PDF):
Source File -- We need the source file (.doc or ppt) for each submission, be sure your submission is formatted for US Letter (8.5x11 inches). LaTex users: We do not need your whole directory of images, figures and packages, just the main TEX file with the title, authors, affiliations, abstract, as well as the references from your bbl file (not your whole bib directory).
Postscript (.ps) File -- A ps file is NOT mandatory for Word or PPT submissions, but needed for LaTex submissions because of the extremely low percentage of properly created pdf from tex to pdf.
PDF File (.pdf) -- Your pdf
file should be ACM Compliant. Right Click
here to obtain the ACM distiller settings for full versions of Adobe
Acrobat and Distiller ONLY In PowerPoint, File (drag down) to Page Setup,
Choose Slide and Handout Orientations as
LANDSCAPE
Naming Scheme of All Files -- Please name all your files to be submitted with your Paper IDENTIFIER Number and the LEAD author's last name in all lower case letters. For example, if your paper number is tut9999, and your name is "smith", we requet that you name the files you are submitting tut9999-smith.tex, tut9999-smith.doc, tut9999-smith.pdf, and tut9999-smith.ps. See the email with from gecco@sheridanprinting.com with your paper submission id# and the direct link to submit your paper.
G. You need to upload your .doc and .pdf files to: http://www.sheridanprinting.com/acm/gecco09/gecco09.cfm on or before April 21st (9:00 AM EST, NY time). We recommend using a modern, standards-compliant Web browser to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.
H.
AFTER YOU SUBMIT: A confirmation
screen/window will appear and a confirmation email sent to the contact author's
email address. Contained in both will be a link for a completed ACM PERMISSION-RELEASE
FORM. Please print the
form, sign, date, and FAX to Sheridan Printing
ASAP (preferably on or before April 21st (9:00 AM EST, NY
time)):
1-908-213-3285 or 1-908-454-2554, or a scanned copy of the signed form
can be emailed to us at: copyrightform@sheridanprinting.com
*Note: Only one form is usually
needed and can be signed by the lead or contact author. A second form may be
requested from co-authors depending on any US government
affiliations.
Questions Thank you again for participating in this conference and I look forward
to receiving your materials on a timely basis.
Sincerely,
If you still have questions or
problems please contact myself, by phone: 1-908-213-8988 or via email at: lisatolles@sheridanprinting.com
with the conference name (GECCO'09) in the subject line.
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co.,
Inc.
phone: 1-908-213-8988