Sheridan Printing Company, Inc.
Technical Publications and Commercial Offset Lithographers
1425 Third Ave., Alpha, NJ 08865
1-908-213-8988
/ fax: 1-908-213-3285
INSTRUCTIONS WERE REVISED ON 3/25/08 @ 3:15
PM EST
Dear Authors & Presenters,
Thank you for contributing to the GECCO'08 Conference and its associated Proceedings, Companion Publication, & CD. This web page will acquaint you to the formatting and submission instructions for the FINAL VERSION of your regular full papers, posters, workshop papers, tutorials, and late-breaking papers to the proceedings or companion, the required fields, and how and where to submit your signed ACM Copyright or Permission-Release Forms forms. The submission site is set up to generate the correct ACM form for your paper type.
Please read the whole page. Submissions that do not conform to the ACM, SIG, & GECCO standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.
Submission Deadlines and Preparation of Copy
All ACM sponsored proceedings or publications are included in the ACM Digital
Library as well as prepared for any printed and/or e-publication. All papers for the
conference must be submitted in an electronic format which conforms to ACM
specifications. Please
click on the category/paper type your submission has been selected for to
obtain additional information, page limit, submission deadlines, and ACM copyright-permission strip
information for your paper, abstract, or poster:
| 8 Page Limit | Wednesday, April 16th | |
| 2 Page Limit | Wednesday, April 16th | |
| 8 Page Limit | Friday, April 18th | |
| Student Workshop Abstracts | 4 Page Limit | Friday, April 18th |
| 6 Page Limit | Tuesday, April 22nd | |
| 200 slide maximum | Friday, April 25th |
NOTES TO ALL AUTHORS, please read the following, this is important and to ensure the inclusion of your paper, poster, abstract, or talk in the e-publication, companion, and the ACM Digital Library (Portal).
(A) MANDATORY SECTIONS: The following list are MANDATORY SECTIONS for ALL submission, and should be filled in properly and accurately by the authors or presenters on the FINAL VERSIONS and the submission page. The material/information entered on the submission page is used to produce the Indexing of the E-Publication and the metadata to include the conference e-publication in the ACM Digital Library (Portal):
Title of Your Submission Should be Initial Caps -- Meaning First Letter of the Main Words Should be Made Capital Letters.
Authors Complete Names -- For each and all authors their first name, middle initial (if any), and last name need to be included after the title of the paper on the first page, and on the electronic submission page (please recheck what you enter)
Affiliation -- EACH authors' affiliation, department (if any) affiliation location, State, Country, and email address should be included and MUST entered on the submission page.
Abstract -- Please include an abstract (short overview) of your paper or poster on the first page top of the left hand column. The abstract on the first page of your paper or abstract needs to be entered into the abstract field on the submission page word for word.
ACM
Classification Sections: If your
selection of these 3 sections on the submission page and the first page of
your paper do not match, your paper will be returned to you for revisions
and fixes.
(a) ACM Categories & Subject
Descriptors: Your choices of the ACM
classifiers need to be included on the first page of your paper after the
abstract and Choosen Properly on the Submission Page. The setup of
This Section as well as the General Terms are available on both templates. The ACM Computing Classification Scheme
is available at: http://www.acm.org/class/1998/.
(b) General Terms:
This section is limited to the following 16 terms and MUST be chosen
properly on the submission page and appear on the first page of your paper: Algorithms,
Design, Documentation, Economics, Experimentation, Human Factors,
Languages, Legal Aspects, Management, Measurement, Performance, Reliability,
Security, Standardization, Theory, Verification.
(c) Keywords:
This section is your choice of terms you would like to be indexed by and
are mandatory on the submission page, but are NOT mandatory to be included
on the first page. If you do include Keywords on your first page, the
section should appear after the General Terms and before the body of the
paper or talk.
References -- ACM would like to collect the references/citations used within your paper in straight clean text, so these can be used to enhance the capabilities of the ACM DL (Portal)
B. Files to Submit (Source, PS (postscript), and PDF):
Source File -- We need the source file (tex or doc) for each submission, be sure your submission is formatted for US Letter (8.5x11 inches). LaTex users: We do not need your whole directory of images, figures and packages, just the main TEX file with the title, authors, affiliations, abstract, ACM classification sections (Categories, General Terms and keywords), as well as the references from your bbl file (not your whole bib directory).
Postscript (.ps) File -- A ps file is NOT mandatory for Word submissions, but needed for LaTex submissions because of the extremely low percentage of properly created pdf from tex to pdf.
PDF
File (.pdf) -- Your pdf file should be ACM
Compliant. Right Click here to obtain the ACM
distiller settings for full versions of Adobe Acrobat and Distiller
ONLY.
(a) Tex submissions: If your pdf file is not ACM Compliant, we will
distill your PS file with the ACM distilling settings and use the PDF we
create for your submission in the proceedings.
(b) Word submissions: If your pdf file is not ACM Compliant, we
will distill your doc file with the ACM distilling settings and use the PDF
we create for your submission in the proceedings.
Naming Scheme of All Files -- Please name all your files to be submitted with your Paper IDENTIFIER Number and the LEAD author's last name in all lower case letters. For example, if your paper number is t77pap999, and your name is "smith", we requet that you name the files you are submitting t77pap999-smith.tex, t77pap999-smith.doc, t77pap999-smith.pdf, and t77pap999-smith.ps. See the email with from gecco@sheridanprinting.com with your paper submission id# and the direct link to submit your paper.
C. Page Size & Page Breaks: Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this ACM publication is US Letter (8-1/2x11 inches). Be sure that there are no bad page or column breaks--Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.
D.
figures or images.
(C1) Authors with color
figures, authors please be aware your figures are printing in black and
white (grayscale) in the body pages of print version proceedings. We suggest you
print your paper to a black/white printer (or black-white version) to be sure
that the tones, screening, images reproduce well in black and white (also for
ACM DL users accessing your paper online). Your images will and may appear
in color on your electronic submissions for inclusion on CD or DVD proceedings,
and will appear in color in the ACM Portal (digital library).
(C2) Resolution: We
recommend images to be at least 300 or 600 dpi for quality reproduction and
saved as .tif images.
(C3) TIF (EPS) vs JPG
(JPEG) images: TIFs were (and should be
created) created for pre-press applications where quality takes priority over
file size. While TIFs can be compressed (LZW compression option when saving out
of Photoshop, for example), no image data is lost, thus ensuring maximum
quality. JPEG was designed as a compressed image format designed to keep the
file size small which makes it idea for use in web graphics. To do this, the
JPEG format actually deletes image data from the image. The higher the level of
compression, the more data is removed. This is referred to as a lossy
compression system. On a printout, the removed data tends to show up as blocky
areas of a solid color. At higher resolutions (a minimum of 200 dpi ), there's
usually enough data in the JPEG file for the compression artifacts to be very
noticeable.
(C4) Rules/Lines: We
recommend for quality reproduction of rules in your graphs, tables or charts, that
the rules are at least a 0.5 pt. and black. Finer lines and points than
this will not reproduce well, even if you can see them on your laser printed
hardcopy when checked -- bear in mind that your laser printers have a far lower
resolution than the imagesetters that will be used.
(C5) Fonts: If
your figure uses custom or any non-standard font, the characters may appear
differently when printed in the proceedings. Remember to check your figure
creation that all fonts are embedded or included in the figure correctly.
(C6) Transparencies: If
a figure or image is assembled from multiple images, the images must be
embedded, layers flattened or grouped together properly in the file, not lined.
Transparencies should also be flattened.
E. Page Numbers, Headers and Footers: Your final submission SHOULD NOT contain any footer or copyright string information in the footer area, headers or page numbers (but the correct ACM copyright notice should appear on the first page in the lower-left, see templates below). The papers will be paginated in a determined order by the chairs and added to the bottom upon finalization.
F. U.S. Government employees or contractors please contact Lisa at Sheridan Printing for the correct copyright statement and information for your submission. You will need to supply us the name of each author, their affiliations, and which program (word or latex) you are using to produce your submission to receive the proper copyright statement and information (or class file).
G. Click on the paper type of your submission to obtain the ACM templates, copyright-permission strip information, and correct ACM form info:
Questions Thank you again for participating in this conference and I look forward
to receiving your materials on a timely basis.
Sincerely,
If you still have questions or problems please contact myself, by phone: 1-908-213-8988 or via email at: lisatolles@sheridanprinting.com
with the conference name (GECCO'08) in the subject line.
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988