Preparation Instructions for CSCW'14 Paper Submissions
Posted on 9/20/13 @ 10:45 AM EDT

This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed for your final version (Paper and/or Abstract), to the conference publications and the ACM Digital Library, the required fields, and how and when to complete the appropriate ACM on-line forms. As well as the optional thumbnail image. All submission documents must comply with ACM SIGCHI Templates and Formats. NOTE: The chairs want the authors to use the standard ACM SIGCHI templates as posted in all the instructions below.

Click here if you are NOT submitting a Paper to be directed to your specific preparation instructions.

1. Submission Deadline & Page Limits
Your page limit is set by the category your submission has been selected for:

2. Required ACM SIGCHI Templates to be Used to Prepare Your Final Version

 Click on the program you are using to create your final version to obtain the most up-to-date ACM SIGCHI templates and class files: Microsoft Word LaTeX

Microsoft Word Instructions
(a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

• The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
• Kindly understand the title, authors' names, and authorship order must match in 3 places: final pdf, copyright form, and Sheridan Communications submission page, or you risk your submission being removed from the conference publication and the ACM DL.
• Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
• Submission Deadline Reminder: October 15th

(b)

We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step c and the ACM Rights Review Confirmation email), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

(c)

Based on how the ACM eform you completed, here are the choices to include the appropriate and correct copyright-block text on the bottom-left of the first page. See the confirmation email received upon completing the ACM eform. Contained within the message will be the specific text and at the top of the pdf of the actual form will indicate how you completed the ACM rightsreview form.

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(d) Click to continue reading and reviewing the formatting & submission requirements of your final version

LaTeX Instructions
(a)

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

• The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
• Kindly understand the title, authors' names, and authorship order must match in 3 places: final pdf, copyright form, and Sheridan Communications submission page, or you risk your submission being removed from the conference publication and the ACM DL.
• Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
• Submission Deadline Reminder: October 15th
(b) The SIGCHI LaTeX template must be used:
http://www.sigchi.org/publications/chipubform/sigchi-papers-latex-template/view
(c)

Based on how the ACM eform you completed, here are the choices to include the appropriate and correct copyright-block text on the bottom-left of the first page. See the confirmation email received upon completing the ACM eform. Contained within the message will be the specific text and at the top of the pdf of the actual form will indicate how you completed the ACM rightsreview form..

 Copyright License Fee/Permission-Release Sample PDF of Copyright Statement Copyright Include the following text/code in your .tex document after \documentclass and before \begin{document} \documentclass{sigchi} \toappear{\scriptsize Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from permissions@acm.org. \\ {\emph{CSCW'14}}, February 15--19, 2014, Baltimore, Maryland, USA. \\ Copyright \copyright~2014 ACM 978-1-4503-2540-0/14/02...\$15.00. \\ Enter the http://DOI string/url from the ACM rightsreview e-form confirmation } \clubpenalty=10000 \widowpenalty = 10000 \begin{document} CSCW-copyright.pdf Continue to the balance of the preparation instructions. License Include the following text/code in your .tex document after \documentclass and before \begin{document} \documentclass{sigchi} \toappear{\scriptsize Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than the author(s) must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from permissions@acm.org. \\ {\emph{CSCW'14}}, February 15--19, 2014, Baltimore, Maryland, USA. \\ Copyright is held by the owner/author(s). Publication rights licensed to ACM. \\ ACM 978-1-4503-2540-0/14/02...\$15.00.\\ Enter the http://DOI string/url from the ACM rightsreview e-form confirmation } \clubpenalty=10000 \widowpenalty = 10000 \begin{document} CSCW-license.pdf             Continue to the balance of the preparation instructions. Permission Release/Fee Include the following text/code in your .tex document after \documentclass and before \begin{document} \documentclass{sigchi} \toappear{\scriptsize Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for third-party components of this work must be honored. For all other uses, contact the owner/author(s). Copyright is held by the author/owner(s). \\ {\emph{CSCW'14}}, February 15--19, 2014, Baltimore, Maryland, USA. \\ ACM 978-1-4503-2540-0/14/02. \\ Enter the http://DOI string/url from the ACM rightsreview e-form confirmation } \clubpenalty=10000 \widowpenalty = 10000 \begin{document} CSCW-perm.pdf             Continue to the balance of the preparation instructions.

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(d)

Type 1 or TrueType fonts must be used. Type 3 fonts are NOT allowed. TrueType fonts are allowable, but will be tested for any problems which may need to be rectified. For help on obtaining the correct type of fonts, see this hint in the ACM FAQ list
(e) LaTex users, please note we are not allowed to compile or re-compile your submission. ACM & Sheridan Communications requests your .tex files to verify special characters, symbols, and/or accents when creating the metadata for the DL. These can be all submitted together as a ZIP for the source file.
(f) Click to continue reading and reviewing the formatting & submission requirements of your final version

3. Help with Formatting your Submission using the Mandatory ACM SIG templates above.

 Abstract Section Auxiliary & Supplemental Material Page Size & Margins Accompanying Video Figure Bad Breaks: Section Heads References (formatting your) Acknowledgements (how to include) Bad Breaks: Widows Revisions & Alterations ACM Classifiers & Author Keywords Balanced Last Page Submission Deadline & Policies ACM Compliant PDF (creating) Images & Figures Title & Sub-Title Author Names & Affiliations Page Limits (see above) Third Party Material Author Keywords Page Numbers/Numbering Thumbnail Image & Caption *Note if your paper has any formatting issues, you will be redirected to these instructions to rectify your submission and re-submit. Skip to the Submission Page Process

Page Size

The page size for this ACM SIGCHI publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations.

Title & Sub-Title

The ACM formatting for the title is 18 pt. Helvetica or Arial Bold and Initial Caps.

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters
**LaTeX users, do not include any extra coding: \large, \bf commands, \normalsize, or other coding that is overwriting the class file settings

Authors' Complete Names, Email, Affiliation, & Affiliation Location

Be sure to update the final version prior to submitting to include all authors full first/given, middle, and last/family names, and correct affiliation names, location, and other information under the title of the paper. See page 1 of the ACM-SIGCH sample pdf.

Authors' Names: 12 pt. Times/Times New Roman Bold

Affiliation Information: 11 pt. or 12 pt. Times Times New Roman (not bold)

*Full first/given names
are required to ensure proper indexing for authors with multiple papers and combining authors in the ACM DL and databases.

Abstract

Authors are strongly encouraged to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM SIGCHI sample pdf.

References It is mandatory include all works cited in their work/submission in a References section at the end of the paper or extended abstract. See page 4 of the ACM SIGCHI sample pdf.
 Force balancing your Last Page Word Users: The ACM word template does automatically balance the last page if the last line is not deleted. If this has been removed accidentally, please use returns or use the tools available: "Insert" → "Break" → "Column Break" to force text or material to the 2nd column. LaTeX Users: If your last page of references is appearing as two unbalanced columns, see sample 1 below. We suggest using "\vfill\eject" before the appropriate reference to force text or references to the 2nd column, see sample 2 below to see the effect of inserting the coding "\vfill\eject" before reference #19.

ACM Classification & Author Keywords

The "Categories and Subject Descriptors" and "Keywords" are NO LONGER mandatory by ACM on the first page of your submission after the Abstract text, but they are still strongly encouraged to be included.

See page 1 of the ACM sample pdf, how these 2 sections should appear on your submission. If these items are included they do need to be valid and correct ACM classifiers.

Categories and Subject Descriptors: Make sure that your selection included on the first page of your paper after Authors' Keywords are also chosen properly on the submission page. Click here for information on the ACM Computing Classification (1998) Scheme to be used.

Keywords: This section is your (author) choice of terms that you would like used to index your work (and separated by semi-colons).
The reason for this is there are growing occurrences of technical terms/phrases that have commas, so semi-colons must be used.

ACM General Terms ACM General Terms are no longer required for the Papers & Abstracts to be included in the ACM Digital Library. This non-mandatory section may be removed from the first page prior to submitting your final version.

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.”
A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column.
Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.” A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column. See these 2 examples/samples showing specific widows (bad breaks) within submissions.
 Sample 4 Sample 5
Word Users: To rectify this add or remove some text above --or-- increase the leading between some paragraphs --or-- increase/decrease the size of an image or table on the previous page..
LaTeX Users: Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\clubpenalty=10000
\widowpenalty = 10000

*If some widows still appear, see this ACM FAQ on how to rectify these issues.

Be sure you do not have bad page breaks or bad column breaks. Make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column. See these 2 examples/samples showing specific bad section head breaks.
 Sample 1 Sample 2

Word Users: To rectify this add extra text or space above the section head to force the head over to the next column or page -- or-- try reducing a line or two of text before.

LaTeX Users: Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\clubpenalty=10000
\widowpenalty = 10000

but using the coding \vfill\eject just before the section head code will force over the head to the next page or column to help rectify the bad break.

Third Party Material

In the event any element used in your Material contains the work of third-party individuals, please know that it is the author/presenters responsibility to secure any necessary permissions and/or licenses, and the authors will provide the same permissions in writing to ACM when completing the ACM eform.

If the copyright holder requires a citation to a copyrighted work, this is the authors responsibility to include the correct wording and citations to the copyrighted material in their submissions. Any material (i.e., figure, image, illustration, music, backgrounds, etc) that you did not author/create is third party material and must be cited as such on the e-form as well as acknowledged in publication.

The proper credit acknowledgement includes the source and the copyright notice within the figure captions. For more information from ACM about 3rd party material, see: http://www.acm.org/publications/third-party-material

Images & Figures

These are recommendations to ensure good print reproduction of your images, figures, diagrams, charts, and illustrations utilized in your submission.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in the distributed electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

No Page Numbering, Headers, & Footers
Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.
Acknowledgements

It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 4 of the ACM SIGCHI sample pdf.

Creating an ACM Compliant PDF (Mandatory)

Your PDF file must be ACM Compliant to include in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here.
Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

Thumbnail Image (Optional)  ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper) that will appear in the ACM DL only. This thumbnail image is "optional" and should be at least 72 dpi, 100 pixels wide in .jpg format (.jpg/.jpeg format ONLY).
If you do submit a thumbnail image, a short-brief caption (20-30 words) is required in the appropriate field on the submission page.

Creating your Accompanying Video (Optional Video Figure) The chairs and organizers encourage authors to contribute an accompanying video. An accompanying video figure is "optional." Click here for a general video guide to prepare your digital video for submissions.
Please be sure to review these instructions.
The chairs have a 100 MB limit for your whole submission..
Videos that do not comply with the above instructions will be excluded from the proceedings distributed at the conference and from the ACM digital library.
Auxiliary & Supplemental Material Auxiliary material is "optional." To preserve your research in as comprehensive manner as possible, authors should include with their submission the type of information normally included as "appendices." This includes, but is not limited to: Survey materials, Detailed algorithm descriptions, Technical Report, test data, Other Videos, etc.
Clearly, not all papers have or need such auxiliary materials. However, if yours does, please follow these instructions to include them.
Reminder, that the optional auxiliary material will not appear in the venue proceedings, and will only be associated with your submission in the ACM DL. Be sure, if your submission has an accompanying video to be presented at the conference, that the video is submitted appropriately as an "Accompanying Video."
Submitting a Revision and/or Revised File Please submit your final version only. Early submissions are appreciated, yet will be processed accordingly and passed onto the next stages of production that no further revisions will be accepted or allowed.
If you tried to resubmit and received the onscreen notice that no further revisions are allowed, your submission has already been passed onto the next stages of production and no further revisions will be allowed until post-conference, so that the delivery of the proceedings and timely appearance in the ACM DL can be ensured.

4. Submission Page Fields & Submitting the Files Necessary
Remember to Submit All the Relevant Information and Correct Files When you Submit.
Submit your final version only (not drafts).

Papers and Abstracts not submitted on time will NOT appear in the proceedings, nor in the ACM DL.
Review the ACM copyright and permission policies and complete the ACM rightsreview form before submitting your final version.
Before Submitting
Did you complete the ACM form link from ACM Rightsreview to include your submission in the conference publication and ACM DL? Attend to the form ASAP if you have not done so before submitting.
Submission Page

When your final version is ready, approved by all authors, copyright block text included, and formatting completed on your papers, the optional material: thumbnail image, accompanying video, and/or auxiliary material. Then access your PCS account and submit all related files on or before October 15th. Your whole submission must not exceed 100 MB. This limit is set by the CSCW'14 chairs.
*

Title

Enter the title that appears on the final version to be submitted.
1. Does your present title exist in the submission page title field? If not, Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf).
2. Be sure that the title is in Initial Caps -- Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Authors' Complete Names, Email, Affiliation, & Affiliation Location

ALL AUTHORS: All authors' full and complete names, affiliation information, emails, and affiliation locations must be entered on the submission page. All authors' full and complete names and authorship order must match on the final pdf, the submission page, and the ACM eform. Any discrepancies will cause the submission to be returned to the authors to fix promptly.

Author Fields include, so have all the appropriate information for your co-authors to complete the PCS submission page.
Author (full) given/first name
Author middle initial or name
Author last/family name
Author's valid email address *be sure to update all email address fields
Primary affiliation lab, dept, offices
Primary affiliation (no labs or depts names in this field)
Primary affiliation city location only
Primary affiliation state/province location only
Primary affiliation country only

Secondary affiliation lab, dept, offices
Secondary affiliation (no labs or depts names in this field)
.

Submission Contact & Contact's Email Address

Enter in these two fields the name and a valid email address of who is the contact to verify formatting, issues, and fix both on the paper or submission.

Abstract

UPDATE the abstract text from your source document of your final version into the abstract field on the submission page (not from your pdf) if you have changed any text when creating your final version. The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

References

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or extended abstract.
The PCS submission system is set up to automatically extract the references from your submitted pdf. Please verify that the references have been correctly filled in from your pdf. NOTE: If you change the references when you submit a revised pdf, erase all the text in this box before submitting the new PDF file. Otherwise, the system will keep your original references.
Double check that PCS has properly captured your References. If it has not, go back and manually cut and paste your references from your source (.doc, .docx, .tex) file into this field.

Author Keywords

Please note that the Author Keywords section is mandatory to be included on the first page of your submission. SEMI-COLONS must be used to separate your Author Keywords. Submissions and this field within PCS NOT using semi-colons will be returned for the authors to repair. The reason for this is there are a growing occurrence of technical terms/phrases that have commas, so semi-colons must be used.

You would enter into the PCS "Authors Keywords" field:
 Remote testing; Lock, Stock, & Barrel; asynchronous testing; task assignments; empirical study

Entering the Primary & Additional ACM Classifiers

Reminder: The Author Keywords and ACM Classification Keywords are mandatory by ACM on the first page of your submission after the Abstract text.

The ACM Categories & Descriptors (known as "ACM Classifiers" on the PCS submission page) need to be entered in a similar fashion to the Author Keywords, with the only numeric/letter identifier combination entered, and any additional classifiers entered after using a semi-colon to separate the choices. For example, if your paper included the classifiers as seen here:

You would enter into the PCS field:
 H.3.5; H.4.3; K.6.0
PDF File

Attach the PDF of your CSCW'14 Paper

Browse and attach the Final Version PDF of your Submission.

• Double check that your pdf is ACM DL Compliant by the Settings
• All fonts are embedded
• Your pdf is US letter (8.5x11 inches)
• PCS will provide the submitting author alerts of non-embedded fonts and wrong page size. Kindly attend to these alerts/issues promptly.
Any non-compliant files will be returned to the authors to fix promptly. Note non-compliant material will be excluded from the proceedings and the ACM DL.

Additional Files: Source File, Accompanying Video, Thumbnail Image, & Auxiliary (Supporting) Material
• Source File: This can be the .doc, .docx, .tex, .odt, .qxd, or other file that you used to write & create your paper & final pdf submitted above.
• Thumbnail Image: This is the thumbnail image that will display with your paper in the ACM DL.
• Accompanying Video Figure: Be sure to submit a valid video that conforms to the chairs specifications.
• Auxiliary Material: Any auxiliary, supplemental, or supporting materials to your paper must be zipped per the instructions.
Any non-compliant files will be returned to the authors to fix promptly. Note non-compliant material will be excluded from the proceedings and the ACM DL.

Thumbnail Image Caption (conditional) If you do submit a thumbnail image, a 20-30 word caption is mandatory for the thumbnail to appear in the ACM DL. For a few examples, see: Thumbnail Samples & Information.
If authors fail to supply a thumbnail image caption, the thumbnail will NOT appear in the ACM DL.
Auxiliary Material Descriptive (Read-me text) Information
The text for this field is mandatory to include your auxiliary material in the ACM DL (if you are contributing auxiliary material). The text should explain the material contained within the .zip. For example: what the file types are, the software needed (if any) to view/execute the files, as well as any other relevant information explaining how the auxiliary material relates and supports the ACM submission. If authors fail to complete this text field, the auxiliary material will NOT appear in the ACM DL.
Then
Once you've filled out the submission page form, press the submit button at the bottom of the page. A window will pop up to show the progress of your transmission.

Click Submit

5. After You Submit (What to Expect)

Confirmation
You will receive a confirmation screen from the submission system. Upon completion, the submitting author will be alerted of any pending conflicts, font, page size, or empty fields. Attend to the fixes immediately.

OK or Fixes Needed

The submissions will be checked and processed, the contact author or all authors will be contacted by Sheridan Communications, and will inform you of the following:
(i) That everything is in order with your submission and that your completed ACM eform has been verified.
--AND/OR--
(ii) That you must revise or repair the issues that exist with your submission. Included in this email message will be specific information about how to revise/fix your submission to meet ACM & SIGCHI requirements. The authors are required to attend to the fixes in a timely fashion (by the deadline provided in the email message).