Preparation Instructions for CIKM'15 Submissions
POSTED ON 7/2; revised 7/15 @ 1:15 PM NY timezone

This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed for your final version, to the conference publications and the ACM Digital Library, the required fields, and how and when to complete the appropriate ACM rightsreview electronic forms. All submission documents must comply with ACM SIG Templates and Formatting.

Please read the whole page before beginning the final submission process.

1. Submission Deadline & Page Limits
The submission deadlines were set and agreed upon by the chairs, ACM, & Sheridan Communications to ensure the deliverables for attendees and the timely appearance in the ACM DL.Your page limit is set by the category your submission has been selected for:

Submission Deadline: August 4th July 31st
Full Paper = 10 Page Limit
Short Paper = 4 Page Limit
Workshop Summary = 2 Page Limit
Keynote Talk Abstract = 1 Page Limit

2. Required ACM SIG Templates to be Used to Prepare Your Final Version

Click the program you are using to create your final version for the most up-to-date ACM templates & class files:

     Microsoft Word Instructions
(a)

The contact author(s) will have received an email from rightsreview@acm.org with a link to the ACM eforms (electronic copyright-permission forms) to be completed.

  • Await and save the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with step (c).
  • Submission Deadline Reminder: August 4th July 31st

(b)

Please download the sample/template word document from ACM: http://www.acm.org/sigs/pubs/proceed/template.html
We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step c and the ACM Rights Review Confirmation email), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

(c)

 

 

 

Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

 
Sample Text File
Sample PDF
Copyright Form CIKM-copyright.txt CIKM-copyright.pdf
License to Publish CIKM-license.txt CIKM-license.pdf
Permisson-Release CIKM-perm.txt CIKM-perm.pdf

Reminder: Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.

(d) To continue with formatting & preparation instructions, and links to help & hints with formatting improvements for your camera-ready final version

LaTex Instructions
 (a)

The contact author(s) will have received an email from rightsreview@acm.org with a link to the ACM eforms (electronic copyright-permission forms) to be completed.

  • Await and save the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission. This corresponds with steps (c & d).
  • Submission Deadline Reminder: August 4th July 31st
(b) This specified class file must be used for your submission: sig-alternate-2013 class file
(c) When using the specified class file above, you may want to fetch the additional sample files and instructions provided under 'Option 2: LaTeX2e templates and formatting information
Be sure to use the class file above in item #b.
(d)

Based on how the ACM eform was completed, here are the choices on the complete text/copyright information to include on the first page of your submission.

 

 

 

 

 

Copyright

Sample PDF: CIKM-copyright.pdf

Include the following text/code in your .tex document after \documentclass and before \begin{document}

\documentclass{sig-alternate-2013}

\newfont{\mycrnotice}{ptmr8t at 7pt}
\newfont{\myconfname}{ptmri8t at 7pt}
\let\crnotice\mycrnotice%
\let\confname\myconfname%

\permission{Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from Permissions@acm.org.}
\conferenceinfo{CIKM'15,}{October 19--23, 2015, Melbourne, Australia.}
\copyrightetc{\copyright~2015 ACM. ISBN \the\acmcopyr}
\crdata{978-1-4503-3794-6/15/10\ ...\$15.00.\\
DOI: http://dx.doi.org/10.1145/XXX.XXXXXXX}
% Update the XXX's to the DOI assigned by ACM rightsreview forms

\clubpenalty=10000
\widowpenalty = 10000

\begin{document}


To continue with formatting & preparation instructions, and links to help & hints with formatting improvements for your camera-ready final version


 

 

 

 

 

License to Publish

 

Sample PDF: CIKM-license.pdf

Include the following text/code in your .tex document after \documentclass and before \begin{document}

\documentclass{sig-alternate-2013}

\newfont{\mycrnotice}{ptmr8t at 7pt}
\newfont{\myconfname}{ptmri8t at 7pt}
\let\crnotice\mycrnotice%
\let\confname\myconfname%

\permission{Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than the author(s) must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from Permissions@acm.org.}
\conferenceinfo{CIKM'15,}{October 19--23, 2015, Melbourne, Australia. \\
{\mycrnotice{Copyright is held by the owner/author(s). Publication rights licensed to ACM.}}}
\copyrightetc{ACM \the\acmcopyr}
\crdata{978-1-4503-3794-6/15/10\ ...\$15.00.\\
DOI: http://dx.doi.org/10.1145/XXX.XXXXXXX }
% Update the XXX's to the DOI assigned by ACM rightsreview forms

\clubpenalty=10000
\widowpenalty = 10000

\begin{document}


To continue with formatting & preparation instructions, and links to help & hints with formatting improvements for your camera-ready final version


 

 

 

 

 

Permission Release

 

Example: CIKM-perm.pdf

Include the following text/code in your .tex document after \documentclass and before \begin{document}

\documentclass{sig-alternate-2013}

\newfont{\mycrnotice}{ptmr8t at 7pt}
\newfont{\myconfname}{ptmri8t at 7pt}
\let\crnotice\mycrnotice%
\let\confname\myconfname%

\permission{Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for third-party components of this work must be honored. For all other uses, contact the Owner/Author(s). Copyright is held by the owner/author(s).}
\conferenceinfo{CIKM'15,}{October 19--23, 2015, Melbourne, Australia.}
\copyrightetc{ACM \the\acmcopyr}
\crdata{978-1-4503-3794-6/15/10. \\
DOI: http://dx.doi.org/10.1145/XXX.XXXXXXX }
% Update the XXX's to the DOI assigned by ACM rightsreview forms

\clubpenalty=10000
\widowpenalty = 10000

\begin{document}


To continue with formatting & preparation instructions, and links to help & hints with formatting improvements for your camera-ready final version


3. Help with Formatting your Submission using the ACM SIG templates above

Abstract Section

Bad Breaks: Widows (how to fix)

Acknowledgements (how to include)

Balanced Last Page (how to)

ACM Classifiers & Author Keywords

Before Submitting

References (formatting your)

Correcting A4 to US letter page size

Submission Deadline & Policies

ACM Compliant PDF (creating)

File Naming Scheme for Files

Title & Sub-Title Formatting

Author Names & Affiliations formatting

Grant & Funding Acknowledgements

Third Party Material

Author Keywords & ACM Classifiers

Images & Figures

Bad Breaks: Loner section heads

Page Limits

Type 3 fonts (not allowed)

*Note if your paper has any formatting issues, you will be redirected to these instructions to rectify your submission and re-submit.

4. Submission Page Fields & Submitting the Files Necessary. Remember to Submit All the Relevant Information and Correct Files When you Submit. Submit your final version only (not drafts).

Submission Deadline The submission deadline is August 4th July 31st
Before Submitting
Did you complete the ACM rightsreview form from ACM to include your submission in the conference publication and ACM DL? If not, kindly locate the email from rightsreview@acm.org, complete the form, obtain the confirmation email and include the mandatory ACM copyright-permission block text, conference info, and DOI string on the first page per the ACM SIG templates & formatting.
Submission Page

 

 

Please submit your final publication ready version only.
When your final version is ready, you need to complete the submission page and upload your .doc/docx and .pdf files or .tex, & .pdf files (as well as, the optional thumbnail image) on or before August 4th July 31st. Remember to see the email from acm@sheridanprinting.com with the unique-supplied direct link to submit your final version. We also recommend using a modern, standards-compliant Web browser to upload the necessary files.
If you are unable to find your direct submission information, please use the following link: Sheridan Communications Submission System for ACM to request your unique and individual submission link.

Title

 

 

Double check your title and the title and sub-title fields on the submission page:
1. Does your present title exist in the submission page title field? If not, Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf).
2. Be sure that the title is in Initial Caps -- Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Contact Author's Name Enter the name of the contact or contact author
Contact's Email Valid Address Enter the contact's or contact author's email address

Authors' Complete Names, Email, Affiliation, & Affiliation Location

 

 

 

All authors' full names (first, last, with or without middle initials/names), affiliation information, etc must be entered on the submission page. All authors' names and authorship order must match as they appear on the final pdf, the submission page, and the ACM eform. Any discrepancies will cause the submission to be returned to the authors to fix or verify.

Author Fields include, so have all the appropriate information for your co-authors:
Author (full) given/first name
Author middle initial or name
Author last/family name
Author's valid email address
Primary & Secondary affiliation lab, dept, offices
Primary & Secondary affiliation (no labs or depts names in this field)
Primary affiliation city location only
Primary affiliation state/province location only
Primary affiliation country only

*Note how to include any Secondary affiliation information above using the "&" symbol to separate the primary and secondary affiliation information.

Abstract

Cut and paste the abstract text from your source document into the abstract field on the submission page (not from your pdf). The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

References

 

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or abstract. See page 4 of the ACM sample pdf.

ACM needs the references/citations to be copy and pasted from your word processor into this text field.
Word Users:
Please copy and paste this information into the submission page form directly from your source (.doc/docx) file, NOT from your pdf.
LaTeX Users:
PLEASE DO NOT submit your BibTeX data/directory. Instead submit the text & coding from your .bbl file created when you compile your document.

Acknowledgements (Grant & Funding Information)

Please be sure to enter the correct funding agency or grant contributor's name along with the grant or funding reference number into the proper fields on the submission page.

Author Keywords & ACM Classifiers

 

 

Do not skip this RED-OUTLINED box on the submission page after the References field.

Step 1: Choose the ACM 1998 classifiers (Categories & Subject Descriptors) that best relates to your submission.

Step 2: Cut and paste the author keywords into the Keywords field, separated with semi-colons.
Separating your keywords; with semi-colons; is mandatory because there is a growing amount of technical terms with commas. Keywords separated with commas will be included as one elongated term.

Step 3: Choose any additional ACM 1998 classifiers (Categories & Subject Descriptors) that are strong and relative to your submission.

Files to Submit Source File, PDF, and optional Thumbnail Image
PDF File



Attach the final PDF of your submission. Please double check that your PDF:
  • Is ACM compliant?
  • Uses Type 1 or TrueType fonts only;
  • Has all fonts embedded
  • Is US Letter (8.5x11 inches) paper size
Non-compliant files may be returned to the authors to fix or an ACM compliant pdf will be created by Sheridan Communications.
Source File Browse and attach the Final Version of your Submission's Source File (.doc, .docx, .tex, .zip of your LaTeX directory, .pages, etc).
Thumbnail Image (optional) & Caption (conditional) Browse and attach the thumbnail image associated with your submission. Remember .jpg format only. If you DO submit a thumbnail image, a 20-30 word caption is mandatory for the thumbnail to appear in the ACM DL. For a few examples, see Thumbnail Samples & Information.
If authors fail to supply a thumbnail image caption, the thumbnail will NOT appear in the ACM DL.

(Return to Top)

Click Submit

5. After You Submit (What to Expect)

Confirmation
You will see a confirmation screen after a successful upload. As well, a confirmation email will be sent to the contact's email address entered on the submission page.

OK or Fixes Needed

Usually after the submission deadline and within a few days after the submission deadline. The authors will be contacted by one of the publication coordinators at Sheridan Communications. Please be patient due to large volume of submissions that must be processed and checked. The coordinator will inform you of the following:
(i) That everything is in order with your submission.
--OR--
(ii) That you must fix something before it is final. If this is true, you will receive specific information about how to revise your submission to meet requirements, and a new deadline will be given to submit the corrected material. You are required by the chairs to adhere to this NEW deadline so publication is not delayed.

Questions                                                 (Return to Top)

If you still have questions or problems about the ACM & SIG formatting requirements, please contact us at Sheridan Communications via telephone at +1-908-213-8988 or via email with the conference acronym (CIKM'15) in the subject line.