Formatting Assistance for the ACM SIGCHI Templates
POSTED ON 7/2/14 @ 1:35 PM NY timezone

This web page will help authors with the formatting and submission instructions for all aspects of the related files needed for your final version, to the conference publications and the ACM Digital Library, with additional help with formatting to comply with the ACM SIGCHI Portrait Templates and Formatting.


Specific Formatting Help your Submission using the Mandatory ACM SIGCHI Templates

Abstract Section

Bad Breaks: Widows (how to fix)

Accompanying Video Figure

Balanced Last Page

Acknowledgements (how to include)

Before Submitting

References (formatting your)

ACM Classifiers & Author Keywords

Correcting A4 PDF Page Size

Revisions & Alterations

File Naming Scheme for Files

Submission Deadline & Policies

ACM Compliant PDF (creating)

Grant & Funding Acknowledgements

Title & Sub-Title Formatting

Author Names & Affiliations formatting

Images & Figures

Third Party Material

Author Keywords & ACM Classifiers

Page Limits

Auxiliary Material for the ACM DL

Page Numbers/Numbering

Type 3 fonts (not allowed)

Bad Breaks: Loner section heads

 

Video Figure

*Note if your paper has any formatting issues, you will be redirected to these instructions to rectify your submission and re-submit.

ACM Copyright & Author Policies

 

 

Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:

ACM Information for Authors: Author Rights & FAQ

ACM Author Rights & Publishing Policy

New Options for ACM Authors to Manage
Rights and Permissions

Using Third Party Material & Proper Permission

  • The ACM eform assigned to your paper should be completed within 48-72 hours after receipt. The ACM eform only takes a few moments to complete.
  • The title and authors' names need to be the same on the pdf, submission page, and ACM eform. (Kindly check with your co-authors how they want their names indexed, for example with or without middle names or initials).
  • Please see the confirmation message from rightsreview@acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.
Submission Deadline Policy
The submission deadlines are set and agreed upon by ACM, the chairs, and Sheridan Communication to ensure the conference publications availability to the attendees, ACM DL availability, and to minimize expedited and express production and/or shipping options.
Authors not adhering to the submission deadline risk their material not appearing in the proceedings or other related conference publications.

Page Size & Margins

The page size for this ACM publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIGCHI standards, templates, and formats will be returned to the author for corrections and/or alterations.
The following are the margin measurements for the ACM SIGCHI templates:
    Top = 0.75 inch (1.9 cm)
    Bottom = 1.0 inch (2.5 cm)
    Left = 0.75 inch (1.9 cm)
    Right = 0.75 inch (1.9 cm)
    Column Width = 3.3 inch (8.4 cm)
    Column Center Gutter = 0.3 inch (0.85 cm)

A4 page size PDF

As above all ACM publications are to be formatted US letter page size (8.5x11 inches). If your local network and some default settings may be setup to produce A4 page sizes.
For Word users, click here.

For LaTeX users, see this help on the ACM FAQ list and/or this additional help posted on the web

Page Limits

The page limits are set by the chairs and organizers based on their budgets. Sheridan Communications can not relax the page limit for your submission without the consent of the chairs and organizers.
It is also recommended by ACM to not relax the page limit set forth for limited submissions in fairness to all authors and contributors.

Postscript File (recommended for LaTeX submissions)

*LaTeX users, if your submitted pdf file fails to have all fonts embedded, Sheridan may utilize the postscript (ps) file submitted to generate an ACM compliant pdf. If we do generate a pdf from your submitted PS file, the pdf will be sent back to the authors for review and approval. The PS file is requested is because 13 out of 17 pdflatex submissions do not have all fonts embedded properly.

Requested File Naming Scheme

Name your .doc or .tex, .pdf, .ps (for latex submissions) and thumbnail files using your submission ID# with the lead (first) author's last name (example: pref0123-weaver.doc / pref0123-weaver.pdf). See the email with notification of acceptance and formatting instructions from acm@sheridanprinting.com for your specific assigned ID# (letter+numeric combination)

Title & Sub-Title

 

The ACM formatting for the title is 18 pt. Helvetica or Arial Bold and Initial Caps.

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters
**LaTeX users, do not include any extra coding: \large, \bf commands, \normalsize, or other coding that is overwriting the class file settings

Sub-Title: Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note that a sub-title is considered a 2nd part of the title that usually appears after a colon (:), M-dash (--); or question mark (?).

Authors' Complete Names, Email, Affiliation, & Affiliation Location

Be sure to update the final version of your PDF prior to submitting to include all authors full first/given, middle, and last/family names, and correct affiliation names, location, and other information under the title of the paper. See page 1 of the ACM SIGCHI sample pdf.

  • All authors Full First/Given names are required to ensure proper indexing for authors with multiple papers in the same proceedings (publication) and combining authors in the ACM DL directory for the authorizer service.
  • The title and authors' names need to be the same on the pdf, submission page, and ACM rightsreview eform. (Kindly check with your co-authors how they want their names indexed, for example with or without middle names or initials).
  • Authors' Names must be 12 pt. Times/Times New Roman Bold.
  • Authors Affiliation and email addresses should be 12 pt. Times/Times New Roman (not Bold, not italic). If your first page is very tight on space, some submissions may be allowed to reduce the affiliation information to 11 pt Times/Times New Roman.
Abstract

Authors must include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM SIGCHI sample pdf.

References


 

It is mandatory include all works cited in their work/submission in a References section at the end of the paper or extended abstract.
See page 5 of the ACM SIGCHI sample pdf.
See that the references should be ragged-ragged, not justified text with the references content indent hanging off the numbered list. See linked pdf page above.

Force balancing your Last Page

 

Word Users: The ACM word template does automatically balance the last page if the last line is not deleted. If this has been removed accidentally, please use returns or use the tools available:
"Insert" → "Break" → "Column Break" to force text or material to the 2nd column.

  LaTeX Users: If your last page of references is appearing as two unbalanced columns, see sample 1 below. We suggest using "\vfill\eject" before the appropriate reference to force text or references to the 2nd column, see sample 2 below to see the effect of inserting the coding "\vfill\eject" before reference #19.

Sample 1 with an Unbalanced Last Page

Sample 2 showing the result of force balancing

ACM Classification Sections

 

 

The "ACM Classification" and "Author Keywords" must be included first page of your submission after the Abstract text. See page 1 of the ACM SIGCHI sample PDF, how these 2 sections should appear on your submission.

Categories and Subject Descriptors: This ACM section enhances the ACM DL. This section should be included on the first page of your paper after the "Abstracts" and before "Authors' Keywords." Click here for information on the ACM Computing Classification (1998) Scheme to be used.

Keywords: This section is your (the author's) choice of terms that you would like used to index your work (and separated by semi-colons).
Separating your keywords; with semi-colons; is mandatory because there is a growing amount of technical terms with commas. Keywords separated with commas will be included as one elongated term within the ACM DL.

Type 3 Fonts (not allowed)

Type 1 or TrueType fonts must be used. Type 3 fonts are NOT allowed. TrueType fonts are allowable, but will be tested for any problems which may need to be rectified. For help on obtaining the correct type of fonts, see the ACM FAQ list to rectify/eliminate the Type 3 fonts in your images and/or submission

Bad Breaks

 

 

 

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.”
A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column.
Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.

Bad Breaks: Widows

  Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.” A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column. See these 2 examples/samples showing specific widows (bad breaks) within submissions.

Sample 4

Sample 5

 
  Word Users: To rectify this add or remove some text above --or-- increase the leading between some paragraphs --or-- increase/decrease the size of an image or table on the previous page..
  LaTeX Users: Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\clubpenalty=10000
\widowpenalty = 10000

*If some widows still appear, see this ACM FAQ on how to rectify these issues.

 

 

 

Bad Breaks: Loner Section Heads

 

Be sure you do not have bad page breaks or bad column breaks. Make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column. See these 2 examples/samples showing specific bad section head breaks.

Sample 1

Sample 2

 

  Word Users: To rectify this add extra text or space above the section head to force the head over to the next column or page -- or-- try reducing a line or two of text before.
 

LaTeX Users: Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\clubpenalty=10000
\widowpenalty = 10000

but using the coding \vfill\eject just before the section head code will force over the head to the next page or column to help rectify the bad break.

Third Party Material

 

In the event any element used in your Material contains the work of third-party individuals, please know that it is the author/presenters responsibility to secure any necessary permissions and/or licenses, and the authors will provide the same permissions in writing to ACM when completing the ACM eform.

If the copyright holder requires a citation to a copyrighted work, this is the authors responsibility to include the correct wording and citations to the copyrighted material in their submissions. Any material (i.e., figure, image, illustration, music, backgrounds, etc) that you did not author/create is third party material and must be cited as such on the e-form as well as acknowledged in publication.

The proper credit acknowledgement includes the source and the copyright notice within the figure captions. For more information from ACM about 3rd party material, see: http://www.acm.org/publications/third-party-material

Images & Figures

 

 

 

 

 

 

 

These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in any distributed electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

Accompanying Video Figures
Some conferences and venues allow authors to submit an accompanying video figure.
For those venues, the chairs and organizers encourage authors to contribute an accompanying video. An accompanying video figure is "optional."
Click here for a general video guide to prepare your video.

Please be sure to review these additional instructions.
Videos that do not comply with the above instructions will be excluded from the proceedings distributed at the conference and from the ACM digital library.
 

Auxiliary Material for the ACM DL

 

Auxiliary material is "optional." To preserve your research in as comprehensive manner as possible, authors should include with their submission the type of information normally included as "appendices." This includes, but is not limited to: Survey materials, Detailed algorithm descriptions, Technical Report, test data, Other Videos, etc.
Clearly, not all papers have or need such auxiliary materials. However, if yours does, please follow these additional instructions to include your auxiliary material in the ACM DL.
Reminder, that the optional auxiliary material will not appear in the venue proceedings, and will only be associated with your submission in the ACM DL. Be sure, if your submission has an accompanying video to be presented at the conference, that the video is submitted appropriately as an "Accompanying Video."
No Page Numbering, Headers, & Footers
Your final submission should not contain any footer, page numbering, or header string information at the top or bottom of each page. All submissions will be paginated in a determined order by the chairs and page numbers added to each PDF during the compiling, indexing, and pagination process.

Acknowledgements (acknowledging grant & funding)

 



It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 4 of the ACM SIGCHI sample pdf.

Creating an ACM Compliant PDF (Mandatory)

Your PDF file must be ACM Compliant to be included in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here in full.
To obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

Thumbnail Image (Optional) ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper) that will appear in the ACM DL only. This thumbnail image is "optional" and should be at least 72 dpi .jpg x 100 pixels wide (approximate) format (.jpg format ONLY).
If you do submit a thumbnail image, a short-brief caption (20-30 words) is required.

Click here for examples of thumbnails already used within the ACM DL.

Before Submitting

 

Did you complete the ACM rightsreview form from ACM to include your submission in the conference publication and ACM DL? If not, kindly locate the email from rightsreview@acm.org, complete the form, obtain the confirmation email and include the mandatory ACM copyright-permission block text, conference info, and DOI string on the first page.

   

Questions

If you still have questions or problems about the ACM & SIGCHI formatting requirements, please contact us at Sheridan Communications via telephone at +1-908-213-8988 or via email with the conference acronym in the subject line.