Sheridan Printing / Submission Instructions for ISLPED Full & Short Papers

Sheridan Printing Co., Inc.

Technical Publications and Commercial
Offset Lithographers
INSTRUCTIONS WERE REVISED ON 7/15/08 @ 9:45 AM EST

Dear Accepted Author,

Thank you for participating in the WSE'08 Proceedings. This web page will acquaint you to the formatting, requirements, and submission instructions for the FINAL VERSION of your accepted regular papers, short papers, and keynote talk papers to the proceedings, the required fields, and how and where to submit your signed IEEE Copyright forms.

Please read the whole page. Submissions that do not conform to the IEEE CS & WSE standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.

Submission Deadlines and Preparation of Copy
All IEEE sponsored proceedings will be included in the IEEE Xplore (Digital Library) as well as prepared for printed or CD proceedings publication. All papers for the conference must be submitted in an electronic format which conforms to IEEE specifications. Your electronic submission is due on or before July 29th (8:00 AM EST, NY time). Your page limit is set by the category your submission has been selected for by the WSE'08 chairs:

Full Papers

10 Page Limit

Short Papers

4 Page Limit

Keynote or Invited Talk Papers

10 Page Limit

NOTES TO ALL AUTHORS, please read the following, this is important and to ensure the inclusion of your paper, poster or talk in the proceedings and the IEEE Xplore.

(A) Mandatory Sections: The following list are MANDATORY SECTIONS and should be filled in properly and accurately by the authors on the FINAL VERSION papers and the submission page. The material/information entered on the submission page is used to produce the Final Program (Book of Abstracts) and the metadata to include the conference proceedings in the IEEE Xplore:

Title of Your Submission Should be Initial Caps -- Meaning First Letter of the Main Words Should be Made Capital Letters.
Authors Complete Names -- For each and all authors their first name, middle initial (if any), and last name need to be included after the title of the paper on the first page, and on the electronic submission page (please recheck what you enter)
Indicating Contact or Corresponding Author -- The chairs/organizers of WSE 2008 have requested that an asterisk be used to indicate which author listed at the head of the paper is the contact or corresponding author. Please comply with this request or the paper will be returned for verification and or an asterisk will be added to the contact author's name listed on the submission page.
Affiliation -- Each authors' affiliation and affiliation location should be included and entered on the submission page.
Abstract -- Please include an abstract (short overview) of your paper or poster on the first page top of the left hand column (limited to 100 to 300 words). The abstract on the first page of your paper or abstract needs to be entered into the abstract field on the submission page word for word.
Index Terms -- The Index terms need to appear after your abstract and before the Introduction section of the paper. These terms should include your choice keywords (terms or phrases) in the order of importance and separated by commas from the following list: http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt

B. Files to Submit (Source, PS (postscript), and PDF):

Source File -- We need the source file (tex or doc) for each submission, be sure your submission is formatted for US Letter (8.5x11 inches). LaTex users: We do not need your whole directory of images, figures and packages, just the main TEX file with the title, authors, affiliations, abstract, and index terms included.
Postscript (.ps) File -- A ps file is not mandatory for Word submissions.
PDF File (.pdf) -- Your pdf file should be Xplore Compliant. Right Click here to obtain the IEEE distiller settings for full versions of Adobe Acrobat and Distiller. IEEE Pdf eXpress can check your pdf and create a compliant pdf for you if you are unable to, see: http://216.228.1.34/pdfexpress/log.asp (**NOTE THIS IS NOT THE SUBMISSION SITE**)
       1. Use the button to go to PDF eXpress
       2. Click button: First time logging in PDF eXpress click here"
       3. Enter the converence id: Conference Acronym/Short Name, including year: WSE 2008
                  Conference ID: wse08
       4. Enter your email address
       5. Choose a password
       6. Continue to enter information as asked for and you will receive an email confirming
            the successful creation of your PDF eXpress account.
       7. Upload your file for conversion or checking.
(a) Tex submissions: If your pdf file is NOT Xplore Compliant, we will distill your PS file with the IEEE distilling settings and use the PDF we create for your submission in the proceedings.
(b) Word submissions: If your pdf file is NOT Xplore Compliant, we will distill your doc file with the IEEE distilling settings and use the PDF we create for your submission in the proceedings.
(c) For more information on the IEEE PDF Requirements, the IEEE-PDF-SpecV401.pdf is available from IEEE.
Naming Scheme -- Please name all your files to be submitted with your Paper Number and the LEAD author's last name in all lower case letters (for example: wse9999-smith.pdf, wse9999-smith.ps, wse9999-smith.tex or wse9999-smith.doc). Please see the email from ieee@sheridanprinting.com (your paper number is at the end of the subject line).

C. Page Size & Page Breaks: Submissions that do not conform to the IEEE CS & WSE standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this IEEE publication is US Letter (8-1/2x11 inches). Be sure that there are no bad page or column breaks--meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

D. figures or images.
     (C1) Authors with color figures, authors please be aware your figures are printing in black and white (grayscale) in the body pages of print version proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white (also for Xplore users accessing your paper online). Your images will and may appear in color on your electronic submissions for inclusion on CD or DVD proceedings, and will appear in color in the IEEE Xplore (digital library).
     (C2) Resolution: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images.
     (C3) TIF (EPS) vs JPG (JPEG) images: TIFs were (and should be created) created for pre-press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it idea for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi ), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.
     (C4) Rules/Lines: We recommend for quality reproduction of rules in your graphs, tables or charts, that the rules are at least a 0.5 pt. and black. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- bear in mind that your laser printers have a far lower resolution than the imagesetters that will be used.
     (C5) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly.
     (C6) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

D. Page Numbers, Headers and Footers: Your final submission SHOULD NOT contain any footer or copyright string information, headers or page numbers. The papers will be paginated in a determined order by the chairs and the IEEE copyright string added to the bottom right upon finalization.

E. Click on which program you will be using to prepare your submission for the proceedings:

WORD LaTEX

WORD USERS

1. Please download the IEEE Word template from: IEEE CS Word Sample/Template File.

2. Name your .doc file using the naming scheme outlined above. For example, wse999-smith.doc & wse999-smith.pdf

3. Create a IEEE Xplore compliant PDF with the IEEE distiller settings or utilizing IEEE Pdf eXpress

4. You need to upload your .doc and Xplore compliant .pdf to: http://www.sheridanprinting.com/ieee/ieee/ieee.cfm on or before July 29th (8:00 AM EST, NY time). We recommend using a modern, standards-compliant Web browser to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions for this proceedings, please be patient it may take a few days to two weeks for us to process and check your submission.

5. After you submit. IEEE Copyright Form: A link for the complete IEEE form will appear in the confirmation email sent to the contact author in an email message. Please print this form, sign, date and FAX to Sheridan Printing ASAP (preferably on or before July 29th (10:00 AM EST, NY time)): 1-908-213-3285 or 1-908-454-2554 / or email us a scanned image of the signed form to: copyrightform@sheridanprinting.com
*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US government or specific corporate affiliations.

LaTEX USERS

1. Please download the IEEE Tex template and class from: IEEE CS LaTeX Sample/Template File.

2. Name your .tex file using the naming scheme outlined above. Type 1 fonts MUST be used for your submission, for help click here. If you still have difficulty check with your system administrator.

3. Please include all text (title, authors, affiliations, affiliation location, abstract and index terms) into one complete .tex document. We do not want a directory of multiple files, only one .tex file with all text from your submission. We do not need the figures. We do NOT recompile your submission, we are only using the one (single-complete) source file to extract text or confirm data that we need to complete the metadata for the ACM digital library.

4. Create a IEEE Xplore compliant PDF with the IEEE distiller settings or utilizing IEEE Pdf eXpress
PDF LaTex can be used to create a pdf file for your submission, but all fonts MUST be embedded and the PDF be Xplore compliant. If all the fonts are not embedded in the pdf you submit, will we distill the mandatory PS file that is submitted. Be sure to see the recommendations for your figures and images above (item #C).

5. You need to upload your .tex, .ps file, and Xplore compliant .pdf to: http://www.sheridanprinting.com/ieee/ieee/ieee.cfm on or before July 29th (8:00 AM EST, NY time). We recommend using a modern, standards-compliant Web browser to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions for this proceedings, please be patient it may take a few days to two weeks for us to process and check your submission.

6. After you submit. IEEE Copyright Form: A link for the complete IEEE form will appear in the confirmation email sent to the contact author in an email message. Please print this form, sign, date and FAX to Sheridan Printing ASAP (preferably on or before July 29th (10:00 AM EST, NY time)): 1-908-213-3285 or 1-908-454-2554 / or email us a scanned image of the signed form to: copyrightform@sheridanprinting.com
*Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US government or specific corporate affiliations.

Questions
If you still have questions or problems please contact me: by phone: 1-908-213-8988 or via email at: lisatolles@sheridanprinting.com with the conference name (WSE'08) in the subject line.

Thank you again for participating in this conference and I look forward to receiving your submissions and signed IEEE forms on a timely basis.

Sincerely,
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988

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Type 1 (scalable) fonts in PS and/or PDF files (Return to Top)

PDFs generated from LaTeX files generally do not display well on screen because the fonts that are generated from LaTeX for the PDFs are bitmap images.

We suggest you try the following (typical) syntax when creating your PS/PDF file:

dvips -P cmz -t letter -o <file>.ps <file>.dvi

"cmz" is the <printer_definition_filename> that is supplied, by default, with up to date versions of LaTeX and TeX (e.g. teTeX). As you can see the above syntax follows the standard way of creating a Type 1 based file via:

dvips -P <printer_definition_filename> -t letter -o <file>.ps <file>.dvi

Again, the `-P <printer_definition_filename>' argument tells `dvips' to use Type 1 fonts (if your system is so configured, is up to date and no-one has 'renamed' cmz to something else etc.)

Other authors have had success using the basic syntax:

dvips -t letter -o <file>.ps <file>.dvi

however there's no guarantee, here, that Type 1 fonts will be substituted.

Your particular installation / set-up may require a different syntax

Note: Your system administrator can also configure DVIPS to automatically use Type 1 fonts globally for all users by placing the font map entries in a DVIPS system-wide psfonts.map file.

Note: If you do not already have (or have no knowledge about) a '<printer_definition_filename>' or do not know if your system is set-up to perform font (type 1 for type 3) substitutions then we suggest you talk to your system administrator.

The following document (and links) may provide some insight, see: Electronic Publishing - Postscript.

In addition, the American Mathematical Society (AMS) has made a Type 1 version of the Computer Modern outline font freely available for download at its Web site.
See: http://www.ams.org/tex/type1-fonts.html.

And this document may also provide additional insight: LaTeX to PDF

Additional Help Information to be Posted Here (Return to Top)

Full Papers	10 Page Limit
Short Papers	4 Page Limit
Keynote or Invited Talk Papers	10 Page Limit